John R. Wood Properties · 4 days ago
Office Coordinator
Bonita Springs, FL
Full-time
Onsite
Mid, Senior Level
$50K/yr - $55K/yr
10+ years expJohn R. Wood Properties is seeking an Office Coordinator to optimize daily office operations and support real estate agents. The role involves managing transactions, coordinating agent operations, assisting with marketing, and ensuring smooth office functionality.
Property ManagementReal EstateResidential
Responsibilities
Oversee agent files along with the MLS coordinator(s), ensuring seamless transaction progress and successful closings
Accurately enter and update listing/sale data in MLS and deal management systems; upload property photos and virtual tours as needed
Coordinate new agent onboarding and departing agent offboarding with Galleria Administration, DBPR, and MLS/Associations
Lead monthly floor schedule planning, agent attendance, office meetings, and training sessions
Guide agents through the adoption of marketing, compliance, and transaction tools
Support agents with marketing material production, mail distribution, and special project execution
Maintain and distribute office publications, ensuring all materials are current and relevant
Point of contact for facilities requests and service calls
Manage office supplies inventory, organize storage, and oversee maintenance for phones, copiers, and other office equipment
Handle postage, copier tracking, and related monthly billing reports
Greet and support visitors and callers, maintaining a friendly, service-oriented environment
Maintain conference rooms and public spaces, manage key access, and ensure opening/closing security processes are completed daily
Qualification
Required
Advanced Microsoft Office Suite skills (Word, Excel, Outlook) with proficiency in real estate applications, digital marketing, and multimedia (photo/video) tools
Ability to rapidly learn new software, platforms, apps and internet-based systems
Familiarity with real estate industry concepts and office technology
Outstanding interpersonal and communication skills; comfortable interacting at all levels, both internally and with clients
Exemplary organizational skills, attention to detail, and polished personal presentation
Minimum high school diploma and 10+ years of relevant administrative experience; college degree preferred
Ability to Commute: Bonita Springs, FL 34134 (Required)
Preferred
Real Estate: 1 year (Preferred)
Administrative: 5 years (Preferred)
Customer service: 5 years (Preferred)
Microsoft Office: 10 years (Preferred)
Real Estate Management Software: 1 year (Preferred)
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
Company
John R. Wood Properties
John R. Wood Properties is a real estate firm that provides a network of buyers and brokers in Naples.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Gwen VanLoo, CPA
CFO
Dottie Babcock
COO
Recent News
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