State of Arizona · 14 hours ago
Wildlife Management Division Administrative Coordinator
Phoenix, AZ
Full-time
Onsite
Entry, Mid Level
$50K/yr - $65K/yr
1+ years expThe State of Arizona's Game and Fish Department is seeking an experienced administrative professional for the role of Administrative Coordinator within the Wildlife Management Division. This position is crucial for supporting wildlife protection and conservation efforts through effective administrative and operational coordination.
GamingGovernmentVideo Games
No H1B
Responsibilities
Serve as the central administrative coordinator for the Wildlife Management Division, working across five branches and Division Headquarters
Support executive leadership by preparing agendas, correspondence, briefing materials, and meeting documentation for the Commission, Executive Staff, leadership teams, and state and national committees
Manage calendars, meetings, and travel for the Assistant Director and headquarters staff
Oversee division-level budgets and expenditures, including purchase requisitions, invoices, agreements, reconciliations, and financial tracking
Interpret and communicate administrative policies and procedures, ensuring consistency and compliance across the Division
Coordinate and manage the public records request process, ensuring timely, accurate, and policy-compliant responses
Assist with personnel actions and intern programs, tracking timelines, coordinating documentation, and maintaining confidentiality
Strengthen operations by developing standard work, training staff, improving processes, and tracking performance metrics
Provide administrative support to the Arizona Livestock Loss Board, including meeting coordination and related administrative functions
Plan and coordinate special initiatives, including the Division’s annual awards ceremony honoring approximately 160 employees
Qualification
Required
Strong administrative, executive support, or office management experience, especially in complex organizations
Enjoy being the connector — coordinating people, information, and processes to keep things running smoothly
Detail-oriented but also see the big picture, understanding how administrative excellence supports mission success
Comfortable managing budgets, procurement, reports, and multiple priorities simultaneously
Communicate clearly and professionally with leadership, colleagues, and external partners
Value public service and are motivated by contributing to wildlife conservation, natural resource management, or environmental stewardship
Bring discretion, sound judgment, and a collaborative mindset to their work
Knowledge of agency and program goals, objectives, structure, potential and constraints
Knowledge of office management principles and practices
Knowledge of conflict resolution techniques
Knowledge of basic natural resource issues and natural history of wildlife
Knowledge of planning processes and setting priorities
Knowledge of fiscal budget monitoring and basic accounting principles
Knowledge of report preparation and hiring procedures
Knowledge of personnel supervision and general office management
Ability to analyze and comprehend complex reports
Ability to manage multiple varied or complex administrative functions
Ability to listen and problem solve in the context of interpersonal relationships
Ability to anticipate needs of the Assistant Director and staff
Ability to gather, analyze, interpret, store, and retrieve information
Ability to analyze and interpret procedures and policies
Ability to manage time, set priorities, and organize tasks
Ability to follow general and specific verbal and written instructions
Ability to work independently and under direct or general supervision
Ability to prioritize and adjust in a changing work environment
Ability to interact with various counterparts both internal and external
Ability to build relationships
Ability to understand and monitor budgets and expenditures
Preferred
The ideal candidate will have at least one year experience in a business administration position or hold a degree in business administration
Benefits
13 days’ of vacation
12 sick days
10 paid holidays
Participation in the nationally recognized Arizona State Retirement System
Superior health care options
Vision care, dental care, pharmacy benefits, and flexible spending account (options available)
Life, long-term disability, and short-term disability insurance options are available
Many more benefit programs are available
Company
State of Arizona
As public servants, we deeply care about Arizona and are committed to facing the issues of our state head-on.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Aletha Della Rocco
Human Resources Business Partner, Talent Acquisition
George McNeely MBA
Chief Human Resources Officer - Arizona Department of Administration - Shared Services
Recent News
Phoenix Business Journal
2025-01-11
The Arizona Republic
2024-01-27
Company data provided by crunchbase