Rockford Park District · 1 week ago
Inventory Operations Coordinator
Rockford, IL
Full-time
Onsite
Entry, Mid Level
$19/hr - $19/hr
2+ years expRockford Park District is committed to providing quality park and recreation services, and they are seeking an Inventory Operations Coordinator to manage food and beverage inventory across district facilities. The role involves receiving, stocking, and controlling inventory, as well as supporting the Inventory Operations Manager in ensuring efficient food service operations and resolving discrepancies.
EducationRecreationSports
Responsibilities
Receive and inspect all incoming food and beverage inventory, conduct quality assurance inspections and accuracy verification across multiple district locations
Receive and accurately tag, label, and package golf merchandise for proper inventory tracking
Organize and stock golf products to ensure availability and accurate tracking
Coordinate with the Inventory Operations Manager on incoming deliveries and address any delivery or inventory issues
Stock inventory in appropriate storage areas and maintain organized and efficient storage spaces
Ensure inventory is properly rotated using the First-In-First-Out (FIFO) method
Maintain accurate records of all inventory transactions, including receiving and inter-departmental transfers
Use inventory management software (Rectrac, Lightspeed, and Craftable) to manage inventory data and ensure accuracy
Conduct regular cycle counts and reconcile discrepancies with inventory records
Verify product invoices against purchase orders and report any discrepancies
Support retail inventory preparation for events and seasonal transitions
Compile and distribute weekly and monthly inventory usage, and variance reports to support operational and financial decision-making
Track waste, spoilage, shrinkage, and returns; identify trends and recommend corrective actions
Maintain data integrity within RecTrac, Lightspeed, and Craftable to ensure accurate reporting
Support month-end inventory reconciliation and collaborate with Operations to resolve discrepancies
Provide support for all district Food & Beverage operations, ensuring consistency across all facilities
Act as the point of contact for supervisory or safety-related issues and resolve concerns as they arise
Monitor and maintain records of Bassett, Food Handlers, and Food Protection Manager certifications to ensure compliance with all food and beverage safety regulations, policies, and procedures
Transfer and transport inventory between district locations as necessary
Assist with managing vendor relationships, contracts, and financial processing
Oversee risk management components, including compliance with safety programs and PDRMA guidelines
Support hiring, training, and evaluating seasonal employees and volunteers
Ensure adherence to district cash control systems and assist with catering requests
Submit and follow up on work orders with Maintenance and IS departments
Act as Manager on Duty as required
Utilize the Rockford Park District's HRIS system for all HR and payroll-related requirements and to accurately clock in and out for all shifts
Qualification
Required
High School Diploma or GED required
Must be 21 years of age or older
At least 2 years of management/leadership experience
At least 2 years of customer service experience
First Aid, CPR, and AED training
Valid Driver's License and reliable Transportation
Strong work ethic, excellent organizational skills, and attention to detail
Knowledge of retail merchandising, Park District policies, and inventory and food & beverage best practices
Good oral communication and interpersonal skills, with the ability to work as part of a team
Creative, energetic, and proactive in problem-solving
Ability to document information accurately and provide efficient, expert customer care
Strong ability to establish and maintain effective working relationships with employees and management
Must be available to work up to 40+ hours per week, including nights, weekends, and holidays as required in a fast-paced environment
Preferred
Relevant college coursework preferred
Food Service or Cash Handling Experience preferred
1+ year of experience in the food service industry or similar (preferred)
Benefits
Health Insurance: Choose from three PPO Plans administered by BlueCross/BlueShield of Illinois, including a High Deductible Health Plan (HDHP) with an option for a Health Savings Account (HSA).
Dental Insurance: Coverage through BlueCross/BlueShield, with a $2,000 individual annual maximum.
Vision Insurance: Provided by EyeMed, offering discounts on frames, lenses, and other vision services.
Wellness Program: Empower Health Services offers a variety of programs and resources to support employee well-being, including wellness challenges and health resources.
Employee Assistance Program: Confidential counseling and support for personal and work-related challenges through SupportLinc.
Retirement Plans: Illinois Municipal Retirement Fund (IMRF) pension with voluntary additional contributions & optional 457(b) deferred compensation.
Life Insurance: Employer-paid life & AD&D (2x salary, up to $300K) plus optional voluntary coverage.
Critical Illness & Accident Insurances: Provides financial support by covering out-of-pocket costs for covered critical illnesses and offering optional accident insurance for additional protection.
Tax-Free Accounts: HSA (with HDHP) & FSA for medical and dependent care expenses.
Employee Crisis Fund: Provides financial assistance of up to $2,500 for unforeseen emergencies such as medical crises, loss of a primary residence, or a family tragedy. Repayments are made through bi-weekly payroll deductions with flexible terms.
Paid Time Off: Vacation, Sick Leave, Holidays, Personal Days, Bereavement, and various leave programs.
Employee Participation Program: Use for District programs or passes including: Nicholas Conservatory & Gardens, Golf Membership, or up to $400 on a card to use throughout Park District facilities.
Exclusive Discounts: Local partners, safety shoe reimbursement, and more.
Unique Benefits: Legal, identity theft, and pet insurance options.
Company
Rockford Park District
Rockford Park District is a recreation destination that offers summer camp, leagues, and sports lessons.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase