Theranica · 17 hours ago
Administrative Manager
Bridgewater, NJ
Full-time
Hybrid
Mid Level
3+ years expTheranica is a growing medical device company seeking a highly organized and adaptable Administration Manager. This role is responsible for overseeing administrative operations, managing vendor relationships, and supporting HR processes to ensure smooth company operations.
BiotechnologyMedicalNeuroscienceTherapeutics
Responsibilities
Oversee day-to-day administrative operations, ensuring efficient and professional support for both c-level, leadership and employees including meeting scheduling, calendar management, travel, etc
Manage vendor relationships and contracts related to facilities, office services, general operations and administration including contract filing/folders
Manage HCP contract, invoice submission, W9 collection and follow up
Contribute to shipping and receiving management including budget allocation
Support coordination of engagement activities and company meetings, events, and offsites by aiding with logistics, scheduling, catering, and travel coordination, as needed
Serve as the primary point of contact for employee and team requests related to office services, facilities, and equipment
Update and maintain administrative documentation including policies, licensing records, insurance certificates, and vendor agreements
Oversee, track and manage company vehicle fleet program—including onboarding/offboarding of drivers, registrations, maintenance schedules, utilization and insurance renewals
Partner with HR to ensure accurate driver records, compliance with fleet policies, and timely renewals of required licenses or certifications
Manage vendor relationships including fleet and insurance providers and ensure alignment with company processes, procedures, and budget
Oversee the physical NJ office environment, ensuring a professional, safe, and compliant work/living space
Coordinate with building management, vendors, and service providers for maintenance, cleaning, and repairs
Manage office access, security badges, procedures and stock, as needed
Partner with HR and IT vendors or internal IT teams to support employee hardware and software requests including DocuSign, troubleshooting, and equipment tracking
Work with IT to manage the company’s IT asset inventory (laptops, monitors, phones, etc.) and coordinate deployment for new hires
Support account provisioning and deactivation during onboarding/offboarding and assist in maintaining up-to-date records of company systems, licenses, and renewals
Support HR with onboarding/offboarding processes, employee file maintenance, internal training/SOP administration and HRIS updates
Assist with recruiting logistics including interview coordination and job postings
Support expense reconciliation
Drive compliance and utilization of growth operating system (Metronome) and update manual metrics on a weekly basis
Maintain confidentiality and compliance with data handling
Support ad hoc operational projects aligned with business needs
Qualification
Required
Associate degree or equivalent experience in related field
3+ years of experience in office administration, HR operations, or facilities/operations management – ideally within a biotech, life sciences, or medical device environment
Excellent communication, organizational, and project management skills with the ability to answer to multiple teams
Proficiency in Microsoft Office Suite
Must reside within the tri-state area (NY/NJ/PA) and be available to travel to the office a minimum of once a week with additional travel to the NJ office as business needs require
Preferred
Familiarity with fleet management, vendor relations/management, and licensing processes a plus
Company
Theranica
Theranica is an Israeli biomedical technology company focused on developing electronic and wireless communication technology.
11-50 employees
Funding
Current Stage
Growth StageTotal Funding
$86MKey Investors
New RheinaMoon FundLightspeed Venture Partners
2022-08-29Series C· $45M
2019-03-18Series B· $35M
2017-07-03Series A· $6M
Leadership Team
Angel Angelov
Chief Medical Officer
Recent News
Company data provided by crunchbase