Foxconn Industrial Internet · 14 hours ago
Administrative Assistant - HR & Office Support
San Jose, CA
Full-time, Contract
Onsite
Entry Level
$22/hr - $24/hr
1+ years expFoxconn Industrial Internet is seeking a proactive and detail-oriented Administrative Assistant to support office operations and HR administrative functions. The role involves managing inventory, coordinating meetings and events, providing administrative support to HR, and ensuring a professional work environment.
InternetManufacturing
No H1B
Responsibilities
Support onboarding activities, including coordinating system access, equipment and badges, and where applicable, issuing smocks and assigning lockers to production floor employees
Support offboarding activities, including coordination of company asset returns (e.g. laptops, badges, smocks)
Maintain HR templates, records, and employee contact lists in a structured, organized and confidential manner
Assist with coordination of meetings, training sessions and employee events
Provide general administrative support to the HR team, including data entry, filing and supply coordination
Collaborate with the HR team and Office Coordinator to support cross-functional initiatives and operational needs
Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements
Source and reserve venues for business meetings, dinners and offsite events
Provide backup support for non-confidential HR administrative tasks as required
Issue smocks and uniforms to new hires and assign lockers to the appropriate employee population
Collect smocks and locker keys from departing employees and temporary workers, where applicable
Maintain accurate inventory and tracking of employee and visitor smocks; distribute and collect as required
Coordinate with smock-related vendors and support invoice processing
Maintain a clean, organized and professional office environment
Set up and take down seasonal or event-related décor and communications
Proactively remove misplaced or abandoned items from shared spaces
Manage cubicle assignments and office space planning in coordination with stakeholders
Organize and coordinate company events, internal meetings, celebrations and offsites as required
Liaise with vendors and internal teams to manage logistics, catering, payments and communications
Ensure smooth event execution with attention to detail and timely follow-up
Oversee daily office operations and general administrative processes
Coordinate with vendors for facilities, utilities and equipment servicing
Track and process office expenses, invoices and purchase requests
Order and manage pantry, janitorial and office supplies
Ensure functionality and upkeep of office equipment (e.g. printers, copiers, shredders)
Manage incoming and outgoing mail, courier services and general correspondence
Welcome visitors, manage check-in/out protocols and support badge and access control
Reserve and prepare meeting rooms, including refreshments as needed
Qualification
Required
Associate degree or equivalent in Business Administration, Human Resources or a related field; additional education or certifications are a plus
1–2 years of experience in HR administration, office administration or a related support role
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with ATS or other HR systems is a plus
Highly organized and detail-oriented, with a strong commitment to accuracy and follow-through
Proactive, resourceful and self-directed with strong critical-thinking and problem-solving skills
Ability to manage multiple priorities in a high-volume, fast-paced environment
Adaptable and flexible, able to adjust quickly and effectively to changing priorities and business needs
Strong written and verbal communication skills with a collaborative, customer-service mindset
Demonstrated ability to handle sensitive and confidential information with professionalism and discretion
Preferred
Ability to communicate in additional languages, such as Vietnamese, Cantonese or Mandarin, is a plus
Company
Foxconn Industrial Internet
Foxconn Industrial Internet is a manufacturer and seller of communication network equipment. It is a sub-organization of Foxconn Technology Group.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2018-06-08IPO
Leadership Team
Chien Min Wang
Director Board Of Directors
Recent News
yicaiglobal.com
2025-12-02
Morningstar.com
2025-11-05
Company data provided by crunchbase