Scalence L.L.C. · 2 months ago
Account Coordinator I
Irvine, CA
Full-time
Hybrid
New Grad, Entry Level
$22/hr - $23/hr
0+ years expScalence L.L.C. is a company seeking an Account Coordinator I to manage day-to-day project details and support the account team in project management. The role involves coordinating project submissions, handling client meetings, and maintaining documentation for effective account management.
Information Technology & Services
Responsibilities
Manages the day-to-day details of projects and supports account team on project management as needed. This includes helping with project routes within internal routing system, regulatory/medical review system and final completion to print or go live
Understands the details and relevance of all jobs to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Helps troubleshoots to ensure schedules are met
Assists account team in providing input for Creative Team and participates in creative development sessions
Prepares projects for submission to Veeva. This includes appropriate reference approval within Veeva librarian, Veeva job creation, and Veeva project uploads. Coordinates with account team and APC coordinator regarding cycling and approval of projects within Veeva. Maintains a Veeva tracker that includes status of all projects within the Veeva review system. Reviews and provides to account team Veeva comments to determine action/next steps
Coordinate live client meetings, this includes conference room set-up, ordering and organization of meals and clean up
Handles projects and monitors billings for assigned Client projects
Ensures that all Agency paperwork, estimates, and billing are correctly completed and filed
Completes and maintains an estimate tracker to determine project status and billing, shares tracker across departments
Supports budget lead in inputting appropriate billing per project on a monthly basis
Responsible for the initiation and maintenance of all documentation required for effective account management/project management:
Assists account team with administrative work such as opening jobs, reports, archiving, and organizing files
Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs
When applicable: Writes and distributes detailed conference reports for Client and Agency meetings on a timely basis
Lead contact with Production manager across all new jobs and reprints
Manages inventory and communication with TIM warehouse, monitors inventory levels and alerts account team when levels are low for reprinting consideration
Maintains agency samples and organization
Organizing and saving all appropriate status reports, steering comments, timelines, final PDFs of projects onto account server location. Maintain organization of server as needed
Qualification
Required
Experience and education equivalent to a B.A. and/or B.S. and up to 2 years of professional experience in project management, advertising or a service business discipline
Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment
Special project handling and multi-tasking
Excellent interpersonal and communication skills, both written and oral
Team-player
Must be a self-starter, driven for excellence
Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters
Well-versed computer skills in business applications (excel, word, PPT, adobe)
Exhibit potential for continued career growth
Understanding of businesses, culture, and financial processes
Company
Scalence L.L.C.
In today’s dynamic and competitive market, success hinges on mastering three key areas: Data Intelligence, Business Resilience, and Digital Experience.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase