The Mount Sinai Hospital · 1 day ago
Program Coordinator II-MSH/SSVS-21015-ISM-003
1470 Madison Ave, New York, NY, 10029, US
Full-time
Onsite
Entry, Mid Level
$65K/yr - $74K/yr
2+ years expThe Mount Sinai Hospital is one of the largest academic medical systems in the New York metro area, and they are seeking a Program Coordinator II to provide comprehensive administrative, operational, and programmatic support for research education initiatives within the Department of Radiology. This role involves supporting clinical research operations, faculty and trainee programs, and executive-level administration while ensuring effective coordination of multiple complex programs.
Hospital & Health Care
Responsibilities
Provide executive-level support to Dr. Taouli, including calendar management, clinical scheduling coordination, and academic day planning
Manage and process travel arrangements and reimbursements for faculty, staff, and visitors
Oversee supply ordering and expense-related administrative processes
Coordinate interview scheduling for Dr. Taouli during faculty searches and fellow recruitment cycles
Schedule team meetings, prepare agendas, record meeting notes, and track follow-up items
Oversee day-to-day lab operations, including supply ordering, software updates, memberships, subscriptions/license activations, and workspace access
Maintain organized records for team members, projects, and program documentation
Provide and arrange staff training as needed
Support the Clinical Research Manager with onboarding and HR processes for lab personnel, including securing account and technical access (computer setup, phones, distribution lists, etc.), coordinating training certifications, and assisting with systems configuration and visa-related steps as needed
Coordinate observerships and manage associated compliance documentation
Perform administrative and clerical tasks such as statement processing, document preparation, and general operational support. Support miscellaneous office and operational needs as they arise
Plan and coordinate research education programs and major departmental events, including the annual Radiology Research Retreat, overseeing all aspects such as: Budgeting & Funding: manage event finances, including submitting and tracking pharmaceutical funding/sponsorship applications, ensuring receipt of funds, preparing comprehensive budgets, and overseeing payment processing, invoicing, reporting, and reimbursements for vendors, speakers, and participants
Program planning & Speakers: coordinate keynote speaker invitations, talk materials, travel and hotel arrangements, reimbursements, and bios; coordinate the involvement of senior residents, research residents, and rotating trainees
Communications & Invitations: create and disseminate event announcements, posters, flyers, and program books. Monitor and track participant registrations; and conduct final review and analysis of event turnout and feedback surveys
Trainee Abstracts & Presentations: oversee trainee abstract submissions; ensure all timelines and deadlines are met so selected contributions are reviewed and incorporated into the program ahead of the event
Logistics, Catering & Venue: manage auditorium booking, AV setup, poster boards and furniture rentals, catering (including alcohol approvals), awards and recognition, and liaise with building staff and vendors
Schedule and organize seminars, conferences, workshops, courses, symposiums, and specialized projects to support graduate programs, including research-track residency, medical student involvement, fellow-related activities, and overall program logistics
Manage project timelines, monitor deadlines, and ensure compliance with program goals and institutional requirements
Assist with hospital-wide research services, including RECIST tumor response evaluations (request intake, verification, triage), technical troubleshooting, and billing/reimbursement processes
Recommends new ideas and concepts for program themes, materials and resources to enhance or replace existing program components
Coordinate internal program goals and initiatives in collaboration with the Manager and Director
Maintain communication with staff in other departments to coordinate program activities and training, achieve program objectives, and ensure effective use of resources
Monitor and evaluate program effectiveness, identifying opportunities to streamline operations and improve efficiency
Develop, adapt, and maintain tools, modules, and educational materials to support research training initiatives
Qualification
Required
Bachelor's Degree or equivalent combination of education and relevant experience
Exceptional attention to detail and accuracy/precision is a must — must have a strong eye for reviewing materials and be extremely thorough and consistent
Excellent organizational skills, with the ability to manage, prioritize, and execute multiple tasks and projects simultaneously
A willing and quick learner who can rapidly absorb new information, adapt to changing needs, and consistently uphold high standards of quality
Strong proficiency in Microsoft Office Suite and Zoom
Strong interpersonal skills and excellent written/oral communication skills, including the ability to collaborate effectively with physicians, researchers, trainees, and external partners — especially in written communication and email correspondence
Preferred
Experience with high-level calendar management
2–3 years of experience coordinating activities in a department, office, or programmatic environment
Experience administering program activities within an academic, clinical, or research setting, or related professional experience
Company
The Mount Sinai Hospital
The Mount Sinai Hospital is one of the nation's oldest, largest, and most respected hospitals, and a member of the Mount Sinai Health System.
10001+ employees
H1B Sponsorship
The Mount Sinai Hospital has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (110)
2024 (66)
2023 (71)
2022 (84)
2021 (45)
2020 (44)
Funding
Current Stage
Late StageLeadership Team
Michael Pastier
Senior Vice President / Chief Financial Officer
Scott Lorin, MD, MBA
President, Chief Operating Officer
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