Aston Carter · 5 hours ago
Administrative Assistant
Palo Alto, CA
Contract
Onsite
Entry Level
$23/hr - $23/hr
1+ years expAston Carter provides world-class corporate talent solutions to thousands of clients across the globe. They are seeking an Administrative Assistant to coordinate catering services, provide departmental support, and manage facilities operations.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Coordinate Catering Services: Partner with support staff and external vendors to arrange catering for meetings and events
Provide Departmental Support: Assist with non-client business activities and departmental tasks as needed
Manage Facilities Operations: Oversee daily operations to maintain a clean, safe, and efficient work environment
Prepare Meeting Rooms: Ensure meeting spaces are clean, organized, and ready for use (wipe tables, chairs, and credenzas)
Post-Meeting Cleanup: Clean and reset conference rooms after meetings
Stock and Maintain Break Areas: Keep break areas fully stocked and aligned with employee needs
Service Coffee Machines: Perform routine maintenance, including weekly rinsing and replenishing supplies
Technical Proficiency: Strong Microsoft Office skills
Physical Requirements: Ability to lift up to 50 lbs and stand/walk for extended periods
Additional Duties: Follow and execute tasks or directives from management as assigned
Qualification
Required
High school diploma or GED
1–2 years of related work experience
Minimum 2 years of experience in the legal industry is highly desired
Ability to provide an excellent customer experience using strong customer service, interpersonal, and communication skills
May require a valid driver's license and minimum auto insurance coverage per Ricoh (if applicable)
Working knowledge of copiers and related equipment; repair knowledge preferred
Ability to use hardware/software for cost recovery, document management, and advanced workflow support
Knowledge of shipping/receiving procedures
Ability to work independently and flexibly to complete projects
Ability to select correct packing methods/materials and verify packing slips for incoming materials
Ability to understand instructions related to mail delivery
Strong troubleshooting and problem-solving skills
Ability to read and understand technical information (manuals, parts books, related publications)
Excellent customer relations and verbal communication skills
Preferred
Related copy/print job experience preferred
Basic electronics knowledge preferred
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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