Allegheny Health Network · 17 hours ago
Operating Room Scheduling Coordinator / SEIU - D I AGH
Pittsburgh, PA
Full-time
Onsite
New Grad, Entry Level
0+ years expAllegheny Health Network is seeking an Operating Room Scheduling Coordinator to manage and coordinate surgical reservations and daily operating room schedules. The role involves communication with various departments and vendors, ensuring optimal care for surgical patients, and performing clerical functions under supervision.
Health CareHealth DiagnosticsMedicalMental HealthPrimary and Urgent Care
Responsibilities
Assist OR charge nurse and maintain the add ons & cancellations for the OR schedule of the current day. Communicate with other departments, staff, management and physicians regarding the schedule flow. Answering vendor questions regarding the OR schedule. Perform clerical and business related functions. Contact inpatient floors to coordinate patient transport to the operating room. Make sure vendors have checked in and have proper ID. (25%)
Organizes and coordinates the development and flow of the surgical day by drafting the OR schedule through tedious coordinating and communication with surgeon’s offices, members of the Perioperative management team, anesthesiologists and surgeons. Coordinates required surgical equipment and participation from outside vendors. Distributes OR Schedule to appropriate areas so that required staff, equipment and supplies are available when needed. Interprets information from faxed reservations and converts clinical and demographic data to a surgical procedure as a scheduled surgical case in the OR scheduling software and according to various operational considerations. Extends knowledge as required of new surgical procedures via new technologies and products and service line expansions. Acquires and maintains knowledge of process changes invoked by the Perioperative Business Manager, OR software upgrades, and operational enhancements. (25%)
Ensures all charges are captured and entered in a timely manner, Investigates an corrects charge denial/errors. Provides remediation to associates per Director/managers request. Resource person for charge entry staff. Notify circulator or department manager of any discrepancies in the OR chart that needs corrected/investigated. Make corrections upon approval. Follows current guidelines for charging regulations specific to charge entry. Works with material coordinators and outside vendors to ensure accurate and timely documentation. Research and obtain necessary documentation/information from staff to ensure accurate and timely coding and charge entry. Send out daily reports to administrations and management. Maintain tissue log in accordance with JCAHO requirements. Resolve issues that occur regarding missing charges when notified by Revenue Integrity. (25%)
Answer multi line phone system, sort and distribute mail, operate fax machine, entering staff schedules and maintain timecards in Kronos system. Collecting payments from patients when applicable. Communication liaison between family members and the OR staff. Answer questions regarding case request with Precert department. (25%)
Other duties as assigned or required
Qualification
Required
High school diploma/GED
Preferred
0-1 years experience in medical office/healthcare setting
Company
Allegheny Health Network
Allegheny Health Network is a healthcare facility specializing in primary care, neuroscience, and mental health services.
10001+ employees
H1B Sponsorship
Allegheny Health Network has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (2)
2021 (2)
2020 (1)
Funding
Current Stage
Late StageTotal Funding
$3.13MKey Investors
Greater Beneficial Union of PittsburghEden Hall FoundationHealth Resources and Services Administration
2025-04-04Grant· $0M
2025-03-26Grant· $0.33M
2023-09-25Grant· $2.8M
Leadership Team
Brian Parker
CQO & CLO
Donald Whiting
Chair, AHN Neurosurgery
Recent News
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2026-01-13
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