Boston Scientific · 10 hours ago
Administrative Assistant IV
Valencia, CA
Full-time
Hybrid
Mid, Senior Level
$64K/yr - $109K/yr
5+ years expBoston Scientific is a leader in medical science, committed to solving important health industry challenges. They are seeking an experienced assistant to provide high-level administrative and project management support to the Vice President of Commercial Excellence, handling tasks such as meeting management, executive communications, and various administrative projects.
Health CareMedicalMedical Device
No H1B
Responsibilities
Performs administrative duties that may include, scheduling & coordinating meetings/appointments, overseeing and executing meeting logistics & schedules, scheduling conference rooms, greeting visitors, arranging travel (both domestic and international), completing expense reports, organizing major functional meetings, plus any other administrative tasks that need to be performed
Calendar & meeting management - Proactively identify and resolve scheduling conflicts and prioritize meetings to ensure efficient use and preferred allocation of executive’s time
Engages frequently with individuals outside organization (customers) and/or internal individuals, both of significant importance to the company. Contacts involve planning and preparation of communications, requiring tact, persuasion, and negotiation skills
Coordinate complex domestic and international travel arrangements, including itineraries and agendas, directions, transportation, and lodging. Prepare and process expense reports
Plan and organize regular staff meetings, including agenda and materials preparation, tracking attendance, and organizing logistics
Manage a variety of meetings including invites, agenda, slide organization, and meeting minutes/action items
Maintain organizational charts for senior executives and their teams
Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines
Translates complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching the subject; anticipates needs for communications; makes suggestions for improvements in existing
Acts as a conduit of communication to and from Sr. Leadership
Supports onboarding for new senior-level staff
Supporting engagements between the senior leaders and the broader teams on the sites, generating a welcoming and engaging site environment
Working closely with the HR and communications teams on leadership messaging and engagements
May be responsible for various components of initiatives to include: Developing and adhering to timetables, Coordinating large meetings/events, Preparing status reports, records, and documents, Securing vendor estimates and purchase orders, processing invoices, ensuring vendor quality, Overseeing the execution of deliverables
Qualification
Required
Associate's degree or equivalent experience
Minimum of 5 years experience
Exceptional interpersonal skills, both written and verbal
Ability to maintain a high degree of confidentiality and discretion
Ability to take initiative and drive projects to completion
Demonstrate high levels of professionalism and customer orientation
Ability to work effectively and partner with peers
Exceptional administrative and organizational skills
Excellent problem-solving skills
Demonstrated ability to effectively utilize MS Office programs, including Teams and SharePoint
Ability to work independently, multi-task, and prioritize daily workload
Preferred
Bachelor's Degree preferred
Company
Boston Scientific
Boston Scientific is a medical technology company that designs and develops medical devices to diagnose and treat a wide range of condition.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$10.02B2025-02-21Post Ipo Debt· $1.58B
2024-02-22Post Ipo Debt· $2.17B
2022-03-04Post Ipo Debt· $3.28B
Leadership Team
Michael Mahoney
Chairman, President & CEO
Daniel J. Brennan
Chief Financial Officer
Recent News
2026-01-22
Company data provided by crunchbase