San Jacinto College · 3 days ago
Sr Administrative Assistant
Pasadena, TX
Full-time
Onsite
Mid, Senior Level
3+ years expSan Jacinto College is seeking a Sr Administrative Assistant to provide comprehensive administrative support to faculty and administrators. The role involves managing paperwork, coordinating schedules, and maintaining student records while ensuring effective communication across various departments.
EducationHigher EducationUniversities
Responsibilities
Provides administrative support to administrator and faculty members with regard to paperwork (to include new faculty set up), run faculty loads, initial daily schedules, textbook adoptions support, order supplies, process EPAFs and leave forms, grades and class rolls
Interfaces daily with students, administrators, various departments, visitors, staff, and faculty
Enters student data for new, transition and current students; maintains various computer-based records/files, creates classes and assists with course substitution forms
Schedules and coordinates, and attends multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Records and transcribes meeting minutes
Works with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, or website)
Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs
Maintains affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned
Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required
Processes P-card statements and maintains P-card records and expenditures
Coordinates travel arrangements, hotel, and parking reimbursements
Collect and process end of course folders
Orders inventory supplies and submits expenses
Coordinates facilities for classroom use, including maintenance requests
Order exams
Works Business Office as required to include attending training class for this need
Performs other duties as assigned
Proctor as needed and help with recruiting development needs
Qualification
Required
High school diploma or equivalent
Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job
Intermediate skill level in Microsoft Office – Word, Excel & PowerPoint
Ability to demonstrate the College values
Must project a professional image, have excellent telephone etiquette and communication skills
Must be extremely accurate and have excellent proofreading, grammar and spelling skills
Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment
Accurate with details
Ability to work well under pressure with minimum amount of supervision
Knowledge of SCT Banner requisition, payroll and student modules
Ability to learn new software requirements to support office functions & efficiency and demonstrate proficiency
Positive & professional attitude & dress
Demonstrate excellent organizational, critical thinking, problem solving skills
Adapt to learning new tasks & skills
Possess a thorough understanding of and adhere to FERPA guidelines governing confidentiality of student material
Excellent oral and written skills
Preferred
Above requirement plus one year of specialized or technical training beyond high school
Above requirement including one or more years in a higher education environment
Company
San Jacinto College
San Jacinto College is a school.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.07MKey Investors
Texas Workforce Commision
2022-07-07Grant· $0.07M
Leadership Team
Jerald Bass
Chief Executive Officer
Recent News
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2025-01-22
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