Allied Steel Buildings · 2 hours ago
Receptionist and Office Assistant
Fort Lauderdale, FL
Part-time
Onsite
New Grad, Entry LevelAllied Steel Buildings is seeking a Part Time Reception Assistant for its Fort Lauderdale office. The role involves providing exceptional hospitality, managing office supplies, coordinating events, and supporting administrative tasks.
Building MaterialCivil EngineeringManufacturing
Responsibilities
Professionally greet visitors, guests and Allied team members utilizing exemplary hospitality skills. Maintain a welcoming environment in all areas of the office
Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with Allied team members, partners and potential clients. Incoming call volume can reach 15 per hour
Assist with the planning and scheduling of meetings and events, securing any resources which may include creating timelines, agenda items, background materials, snacks and coffee service and group catered meals
Manage all incoming deliveries and mail, ensuring efficient organization and timely distribution to the appropriate recipients via the established office mailing system. Oversee all aspects of daily outgoing mail and package management
Maintain a clean, safe and organized work environment, including the lobby and reception areas, the cafe and conference room
Monitor office related supplies for ordering and restocking, including cleaning and paper supplies, printer supplies, snacks, beverages, etc. Works with the HR Generalist on site on certain purchases
Order company related swag (mugs, hats, shirts, bags, bottles, pens, etc.) in coordination with other Allied offices and the marketing department
Update company events in calendars and company intranets, and schedule conference rooms for Allied team members. Inform staff of important information related to the office. Maintain information TVs and monitors for relevant information and messaging
Support in preparing travel arrangements for Allied team members, partners and clients, utilizing company resources and programs
Assist office team members with general research, document management, compilation of data, preparation of reports and presentations, and other general office-related items
Document and communication preparation, as well as filing support
Support, coordinate and actively participate in the planning and scheduling of Fort Lauderdale based special events such as quarterly meetings, workshops, OMT meetings, and PR events, securing any needed resources, materials, equipment and food and beverage
Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of data, wellness programs and employee engagement initiatives
Provide administrative support to the Business Operations Department for company, Huddle and Allied Activities, scheduling appointments and events, and creative content support
Utilize Allied’s CRM system with increasing proficiency to manage information as part of handling phone calls and managing responsibilities
Utilize Google, Microsoft and Zoho office applications with increasing proficiency to administrative and support responsibilities
Utilize Allied’s travel booking system with increasing proficiency to support travel itineraries
Respond to emails and messaging in a timely manner, and appropriately communicate messages and information to team members in different departments with conciseness and clarity
Manage confidential and sensitive information with discretion and integrity
Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedules
Qualification
Required
Prior experience as a receptionist or office administrative assistant
First-rate organizational skills and detail-oriented
Friendly and upbeat with a positive attitude
Excellent interpersonal, communication and client service skills within and outside the organization
Working knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge
Strong spelling and grammar acumen
Strong ability to manage a variety of tasks simultaneously
Critical thinking, evaluation and analytical skills
Talent and desire to work with high-pressure situations in fast paced environments
Ability to work individually and in team environments
Ability to work on-site at the Fort Lauderdale office from Monday through Friday 9:00am to 1:00pm (hours could increase for the right candidate and depending on business needs)
Strong sense of urgency
Bilingual in English/Spanish is required - working proficiency levels
Preferred
Bachelor's or Associates degree preferred - minimum high school diploma, certificate from college or technical school and willing to consider extensive experience over education where applicable
Company
Allied Steel Buildings
Allied Steel Buildings is a manufacturer and offers its services across design, engineering and project management of steel buildings.
Founded in 2003
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase