Tennessee Board of Regents (TBR) · 10 hours ago
Administrative Secretary- Office of Advancement
Columbia, TN
Full-time
Onsite
Mid Level
$35K/yr - $42K/yr
3+ years expTennessee Board of Regents (TBR) is seeking an Administrative Secretary for the Office of Advancement. The role involves providing general secretarial and administrative support to the Vice President and the Advancement department, including maintaining office files, coordinating department activities, and managing donor databases.
Higher Education
Responsibilities
Work closely with the Vice President for Advancement in supporting responsibilities and provide general secretarial and administrative support for the department
Maintain calendar, office files, records and supplies inventory for the department
Coordinate the development and word processing of department files, policies and procedures
Assist with the development and communication of department activities
Collect information and documents relevant to department functions
Assist in maintaining donor database and gift records. Run queries for information and reports
Process Accounts Receivable (donation/gift), and daily deposits. Invoice pledged
Process Accounts Payables and processing of Foundation checks
Prepare reports for reconciliation of funds with Business Services
Use college software to check fund balances and other related information
Maintain correspondence from Advancement and Foundation including notification of Board members of meetings, agenda, minutes and preparing folders for all meetings
Maintain Foundation scholarship/fund folders with agreements, letters, publicity, reports, and policies/procedures both electronic and physical files
Interact with Foundation Trustees by assisting VP during preparation of Board meetings, emailing, and texting, taking attendance and minutes of meetings or working on the directory of trustees and ambassadors, etc
Assist other departments in coding purchases with Foundation funds through SciQuest
Support the planning and execution of Advancement and Foundation activities by assisting with meetings, projects, and events. Submit facility department and communications department requests for Advancement and Foundation activities, arrange catering, etc
Develop positive working relationships with other offices
Participate in Advancement and Foundation events during and outside of normal work schedule
Perform other duties as assigned
Qualification
Required
High School Degree and five years administrative secretarial experience
Associate degree in office administration or other related field and three years administrative secretary experience or related experience
Ability to communicate effectively in written and spoken English
Ability to relate to diverse faculty, staff, students and the public
Demonstrated computer skills in Microsoft Office package, email, internet research, ability to use donor software, ticketing software and other computer software for support of advancement and foundation functions
Excellent organizational and office management skills including ability to prioritize tasks, while maintaining accuracy
Self-motivated and able to move forward with responsibilities while using appropriate discernment of when to seek input and collaboration
Good interpersonal skills including tact, diplomacy and confidentiality
Knowledge of college programs, policies, and procedures
Benefits
Vacation and Sick Leave
14 paid holidays
Medical, dental, vision and life insurance
Retirement plans
Optional 401K and 403B Deferred Compensation Plans
Educational benefits for the employee and their spouse and dependents
Company
Tennessee Board of Regents (TBR)
TBR - The College System of Tennessee is the state’s largest public higher education system, with 13 community colleges, 23 colleges of applied technology (TCATs) and the online TN eCampus serving approximately 170,000 students.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Diane Bonner, CAP
Administrative Professional to the CIO
Jon Calisi
Deputy Chief Information Officer
Recent News
Seattle TechFlash
2025-03-28
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