Felton Institute · 12 hours ago
Administrative Assistant
San Francisco, CA
Full-time
Onsite
Entry Level
$30/hr - $35/hr
2+ years expFelton Institute is dedicated to providing innovative social services that transform lives. They are seeking an Administrative Assistant to support two programs in San Francisco, primarily focusing on administrative and clerical needs while ensuring compliance and monitoring for the Senior Division programs.
Non ProfitSocial AssistanceTraining
Responsibilities
Oversee chart health of Senior Division Programs, including monitoring of task completion (i.e. annual chart review, correct coding, and follow-up on billing issues with staff and program directors)
Perform office administration (i.e. Filling, sorting and distributing faxes, mail/packages, and parking assignments; troubleshooting and managing office equipment, such as printer, copier, fax and postal machine.)
Perform administrative duties: monitor and purchase office supplies, handles flex funding and petty cash, prepare ROEs – payment of invoices and Staff reimbursements etc
Maintains and updates client information in CIRCE and EPIC Care Link, including opening and closing client episodes, timely access information, inputting annual information updates and any billing information updates
Maintains MediCal and Compliance Binders and assists Program Directors with program monitoring and auditing for all Senior Division Programs
Maintains data; generates and formats reports and other documents using a full range of computer software skills including spreadsheets, word processing, database management, and other EHRs if needed
Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g. Productivity Reports, Weekly Reminders, etc.)
Assist Program Managers/Directors with CIRCE auditing for all Senior Division Programs
Complete Pre-Upload Check before monthly billing upload and reconcile monthly billings in CIRCE and EPIC Care Link
Maintains client records are updated in ONE system (uploading initial consents and quarterly as required by the funders)
Assist Program Managers/Directors during audit making sure all required updates and paperwork are met following the funders guidelines in ONE System
Continuously overseeing charts in ONE system for completeness and accuracy of admission paperwork and relay to staff any missing paperwork
Prepares and assists with employee on boarding and off boarding activities
Coordinate matters requiring Division Director and Program Directors approval within the Senior Division
Supporting mainly two SF site locations within the Senior Division programs but will cover other sites as well when needed
Other duties as assigned
Qualification
Required
A minimum of 2 or more years of experience in an assistant/supportive role (experience supporting a mental health program a plus)
Ability to work in the office (not remote), some lifting of charts and boxes, and walking necessary
Knowledge of San Francisco Mental Health system and ONE System is a plus
Working knowledge of a variety of computer software (i.e. Microsoft Word, Excel and Access, PowerPoint, Adobe)
Strong organizational, interpersonal and communication skills
Exceptional Time management skills
Ability to prioritize projects and follow through
Ability to be a team player, problem solve, with a welcoming attitude
Ability to cope with a high energy, intense work environment
Ability to work primarily independently with direction and support
Ability to work with other Admin staff supporting multiple sites when coverage is needed
Preferred
Bi-lingual/bi-cultural candidates are encouraged to apply
Benefits
Fully-Paid Medical and Dental Plans
Health Reimbursement Card
Paid Time Off (personal, vacation, and sick time)
403B with company match
Company
Felton Institute
Felton Institute is a non-profit organization that offers early psychosis programs, training, research, evaluation, and social services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Albert Gilbert
Chief Executive Officer
Yohana I. Quiróz, Ed.D.
Chief Operations Officer
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