Wellstar Health System · 8 hours ago
Lead Clinical Administrative Assistant- Oncology-Marietta
Marietta, GA
Full-time
Onsite
Senior Level
5+ years expWellstar Health System is dedicated to enhancing the health and well-being of every person they serve. The Lead Clinical Administrative Assistant is responsible for providing specialized administrative support to physicians and clinical staff, overseeing daily office functions, and ensuring effective communication between management and staff.
FitnessHealth Care
Responsibilities
Provide specialized administrative support for Physicians, APPs, and clinical staff
Overseeing daily office functions by support staff; ensuring patient calls, appointments, and interactions with staff are handled timely and professionally
Maintaining the providers patient schedules and meetings, keeping providers on track, and providing reminders about upcoming events and or barriers
Help with adjusting templates/schedules for the providers
Request and send patient medical records and follow up on requests
Scan all required records into the EMR
Assist APP and clinical staff with appropriate requests to maintain patient flow through the clinic
Responsible for routing telephone calls from patients, physicians, or other healthcare providers/facilities appropriately
Reviews and assists with orders in the EMR and assists with obtaining any required information for the providers
Submit and follow up on outside testing (Ex. Tissue, etc.)
Preparing the patient schedule for the providers for the next day
Skill in taking and transcribing dictation and in the operation of office equipment
Must demonstrate and maintain patient confidentiality
Ability to translate and maintain skills to read medical orders
Other duties as assigned
Create and maintain spreadsheets for tracking various department data, information, requests and supplies
Manages various documents and handles confidential matters in accordance with policies and procedures
Participates in department meetings, committees and events
Compile financial, statistical data and reports as assigned
Reviews and monitors all Clinical Administrative Assistant (CAA) order transcription, reminder screens, scanning, missing diagnostic and pathology reports
Cross-training and providing coverage for all CAA positions when short-staffed, or as needed
Training and/or coordinating training for new CAAs
Provide training of CAA duties, medical records requests
Coordinate inbound/outbound specimens, authorization and referral WQ management
Sorting and distributing daily mail
Reviewing and communicating to management on issues and providing recommendations on how to improve performance
Communicating directly and regularly with staff on all issues, including direction from management and providers
Other duties as assigned
Qualification
Required
High School graduate or equivalent required
Minimum 5 years experience physician office Required and hospital experience required
Effective interpersonal relationships skills
Calendar management, strong organization, and coordination skills
Skill in computer applications
Skill in gathering and reporting information
Ability to handle multiple projects simultaneously and set priorities
Ability to establish and maintain effective working relationships with other employees and the public
Ability to work under pressure, communicate and present information
Ability to read, interpret, and apply hospital and department policies and procedures
Ability to identify problems, organize and analyze information
Ability to establish priorities and coordinate work activities
Working knowledge of basic Medical Terminology
Computer/data entry experience
Ability to communicate with various members of the healthcare team
Ability to use EXCEL, Word and have basic computer operational knowledge
Preferred
Bachelor's Degree Preferred
Epic And 3M Experience Preferred
Company
Wellstar Health System
The largest health system in Georgia.
10001+ employees
H1B Sponsorship
Wellstar Health System has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (18)
2023 (13)
2022 (14)
2021 (18)
2020 (12)
Funding
Current Stage
Late StageLeadership Team
Candice L. Saunders
President and CEO
Alan Muster
SVP Specialty Division
Recent News
BiometricUpdate.com
2025-10-28
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