State of Arizona · 2 days ago
ADMINISTRATIVE ASSISTANT 2
United States
Full-time
Remote
Entry Level
$15.02/hr - $21.58/hr
2+ years expThe State of Arizona's Department of Economic Security is seeking an experienced Administrative Assistant 2 to join their Division of Employment and Rehabilitation Services. This role involves performing specialized administrative functions, managing projects, and providing support to various managers within the organization.
GovernmentOffice AdministrationPublic Relations
Responsibilities
Compose complex and detailed correspondence on a wide variety of subjects for the Program Manager, Business Enterprise Program (BEP) management team, and other BEP staff
Prepare a variety of activity and operational reports, routine contracts, and other administrative documents
Perform all other tasks as assigned by the Program Manager, including various secretarial functions such as screening incoming correspondence, calls, and visitors; scheduling appointments and coordinating meetings; coordinating and entering unit time sheets, purchase orders, and maintaining confidential and administrative files
Investigate complaints from BEP operators, the public, and BEP staff to resolve the problem, or refer complaints to the appropriate BEP department, as directed by the Program Manager
Coordinate administrative matters and activities among various BEP departments, contracts administration team, purchasing unit, RSA/DES units, and Arizona Participating Operators Committee (APOC) modify routine procedures to improve department and/or program effectiveness
Serve as a backup for the Fiscal Services Specialist for processing work orders and move requests
Test, create, and organize LIBERA ITS projects, train BEP staff on LIBERA usage/functions, as well as service the BEP office liaison for LIBERA related issues and questions
Oversee the overall clerical work product of the DEP office; coordinate, plan, attend meetings, and coordinate building maintenance matters with landlord/DES facilities management
Qualification
Required
Possess and retain a current, valid class-appropriate driver's license
Complete all required training and successfully pass all necessary driver's license record checks
Maintain acceptable driving records
Complete all required driver training
Maintain the statutorily required liability insurance if operating a personally owned vehicle on State business
Knowledge of principles and practices of administration and management
Knowledge of Business Enterprise Program rules, regulations, and operating procedures
Knowledge of administrative and business laws as it relates to the preparation of agency documents, contracts, and other agreements
Skills in written and oral communication to convey a wide variety of information
Skills in reading, organization proofreading, and researching
Skills in data collection/summarization, and record keeping
Skills in computer usage
Ability to plan, coordinate, analyze, and establish priorities
Ability to develop effective operating procedures; exercise a high degree of discretion and independent judgment
Ability to manage and balance a variety of administrative tasks and functions
Preferred
Two years of responsible administrative experience
Bachelor's degree in a related field from an accredited college/university and one year of the required experience
Master's degree in a related field from an accredited college/university
Benefits
Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Sick time accrued at 3.70 hours bi-weekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
Company
State of Arizona
As public servants, we deeply care about Arizona and are committed to facing the issues of our state head-on.
10001+ employees
H1B Sponsorship
State of Arizona has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (3)
2022 (1)
2021 (2)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Aletha Della Rocco
Human Resources Business Partner, Talent Acquisition
George McNeely MBA
Chief Human Resources Officer - Arizona Department of Administration - Shared Services
Recent News
Phoenix Business Journal
2025-01-11
The Arizona Republic
2024-01-27
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