Brigham and Women's Hospital · 4 hours ago
Executive Assistant Senior
Boston, MA
Full-time
Onsite
Senior Level
5+ years expBrigham and Women's Hospital is a not-for-profit organization dedicated to advancing patient care, research, teaching, and community service. They are seeking a Senior Executive Assistant to provide administrative and secretarial support to senior executives, managing schedules, correspondence, and travel arrangements while requiring advanced administrative skills.
Health CareMedical
Responsibilities
Perform secretarial and administrative duties for a senior leader or board member
Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls
Prepares correspondence, meeting minutes or executive summaries
Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements
Work requires some analysis and use of initiative and independent judgment
Remain knowledgeable of corporate policy
Often called upon to interpret and communicate executive or board's intent to other employees
Perform payroll functions for executive team
Assists other administrative/executive assistants, and may assist with orientation and training of staff
May make contacts of a sensitive, complex, and confidential nature
Completes most complex tasks under minimal supervision
Qualification
Required
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred
experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required
Strong technology and MS Office skills – Advanced Outlook, Word, Excel, PowerPoint
Ability to proofread and edit written documents
Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate
Highly proficient in all communication skills (phone, verbal and written)
Ability to handle sensitive information and situations with poise and professionalism
Strong organizational, coordination and judgment skills
Ability to prioritize effectively
Ability to problem solve and troubleshoot
Ability to analyze a situation and determine best course of action within established guidelines
Basic math knowledge with some knowledge of bookkeeping
Advanced understanding and use of medical terminology and comprehension of billing and fiscal information
Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums
Bonuses
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Brigham and Women's Hospital
Brigham and Women's Hospital is an academic medical center based in Boston, Massachusetts.
10001+ employees
H1B Sponsorship
Brigham and Women's Hospital has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (219)
2024 (174)
2023 (202)
2022 (220)
2021 (137)
2020 (157)
Funding
Current Stage
Late StageTotal Funding
$22.15MKey Investors
American Medical AssociationThe Leona M. and Harry B. Helmsley Charitable TrustMassachusetts Life Sciences Center
2023-06-21Grant
2022-06-30Grant· $16M
2021-01-08Grant· $0.4M
Leadership Team
Caroline Fox
Associate Professor (Part Time), Medicine
David Silbersweig
Chairman Emeritus
Recent News
Company data provided by crunchbase