BruntWork · 1 day ago
Project & Finance Administrator (EPL)
United States
Full-time
Remote
Entry, Mid Level
2+ years expBruntWork is a thriving commercial construction and fit-out business seeking a highly organized and proactive Project & Finance Administrator. This role is essential for enhancing operational efficiency, supporting the principal, managing finances, and optimizing project management systems to contribute to the company's growth and profitability.
AnalyticsCustomer ServiceDigital MarketingInformation TechnologyMobile AppsOutsourcingSalesSEOSoftwareVirtual Assistant
Responsibilities
Systematically manage and prioritize incoming project-related emails and phone calls for the principal
Handle proactive follow-up communications with builders, subcontractors, and suppliers regarding project progress and information
Respond to routine client and stakeholder inquiries via email and phone within established service level agreements
Process supplier invoices and expense claims through HubDoc and Xero daily
Reconcile bank and credit card statements in Xero weekly and prepare batch payment files for approval
Perform accurate data entry and update job statuses, labor, and material costs within Simpro daily
Upload and manage project documentation and communications within external builder platforms such as Procore and Aconex
Document current administrative workflows and processes, creating draft Standard Operating Procedures (SOPs) for key tasks
Coordinate and schedule meetings, site visits, and appointments for the team as needed
Generate preliminary job profitability and expenditure reports from Simpro/Xero monthly
Assist with Xero data cleanup and categorization in coordination with the accountant
Qualification
Required
Proven experience (2+ years) in an administrative or virtual assistant role, preferably within the construction, trades, or project-based industry
Proficiency with accounting software (Xero, HubDoc) is essential
Experience with project management systems (Simpro is highly desirable; experience with similar platforms like Procore or Aconex is a strong plus)
Exceptional organizational skills and meticulous attention to detail in managing diverse tasks and data
Strong written and verbal communication skills for effective liaison with builders, subcontractors, and clients
Ability to manage multiple priorities, work proactively, and take initiative with minimal supervision
A problem-solving mindset with a focus on identifying and implementing process improvements
Reliable internet connection and a dedicated home office setup suitable for professional work
Benefits
Permanent work from home
Immediate hiring
Steady freelance job
Company
BruntWork
BruntWork builds cost-effective, efficient and scalable operational teams for businesses wanting to grow fast and effectively.
5001-10000 employees
Funding
Current Stage
Late StageRecent News
2026-01-06
2025-11-20
2025-11-07
Company data provided by crunchbase