Palmer Home for Children · 1 week ago
Financial Administrative Assistant
Hernando, MS
Part-time
Hybrid
Entry Level
2+ years expPalmer Home for Children is dedicated to providing superior care for children while introducing the love of God through their services. They are seeking a Financial Administrative Assistant to provide administrative and bookkeeping support, ensuring accurate financial processing and compliance readiness.
AdviceHealth CareNon Profit
Responsibilities
Open, sort, and distribute incoming mail
Deposit all incoming donations in accordance with established procedures
Scan, file, upload, and retrieve financial documents, records, and reports
Code accounts payable and bank drafts for general ledger entry
Assist in account reconciliations
Collect and retain vendor data for tax filings
Maintain and upload documentation through the Jitasa Client Portal
Upload investment statements and supporting financial documentation
Compile and maintain in-kind donation records
Upload and process accounts payables
Facilitate PHC issued invoices in connection with the Development and Marketing team
Update and maintain bank draft coding sheets
Monitor and respond to finance@palmerhome.org and related finance communications
Prepare, generate, and distribute tax acknowledgment letters and donor acknowledgment letters in coordination with the Development team
Communicate with vendors, donors, and internal departments regarding financial documentation, invoices, and reporting needs
Contribute to budget preparation and monitoring efforts
Perform finance-related errands and special projects
Adhere to established internal financial controls, segregation of duties, and documentation standards
Perform additional duties as assigned by the Financial Comptroller
Ensure timely and accurate processing of financial documentation in alignment with PHC internal controls, donor stewardship standards, and audit requirements
Maintain organized, audit-ready financial records and documentation
Protect donor confidentiality and financial data integrity
Support annual audits and financial reviews through accurate documentation and reporting
Process mail, deposits, invoices, donor acknowledgments, and reports within established turnaround standards
Maintain high attention to detail with minimal supervision in a part-time environment
Qualification
Required
Minimum of two (2) years' experience as a Bookkeeper, Administrative Assistant, or similar role
Proficiency in Microsoft Office Suite and Apple/Windows products
Highly detail-oriented with strong organizational and time-management skills
Excellent verbal and written communication skills
Strong problem-solving ability
Ability to work independently while contributing successfully in a team environment
Professional demeanor and commitment to confidentiality
Willingness to learn and demonstrate initiative in completing assigned responsibilities
Must be in agreement with the Palmer Home for Children Statement of Christian Beliefs and demonstrate a strong commitment to Christ consistent with the mission of Palmer Home as a non-profit religious organization
Preferred
Bachelor's degree in Accounting, Finance, Business Administration, or related field strongly preferred
Experience with QuickBooks Online and/or Bloomerang preferred but not required
Company
Palmer Home for Children
Palmer Home for Children is a non-profit organization that provides long-term, campus, foster, family, and transitional care services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Drake Bassett
President & CEO
Recent News
Company data provided by crunchbase