ICON Strategic Solutions · 6 hours ago
Global Supply Chain Specialist
US, Farmingdale, NY
Full-time
Hybrid
Mid LevelICON plc is a world-leading healthcare intelligence and clinical research organization. They are seeking a Global Supply Chain Specialist who will focus on improving operational performance and ensuring compliance with industry regulations in the supply chain process.
Responsibilities
Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance
As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs
Recognize the importance of and create a culture of process improvement with a focus on streamlining our processes and adding value to our business and meeting client needs
To ensure processes are carried out within agreed turnaround times and in accordance with documented procedures
Ensuring ICON labs is compliant with industry and international regulations and procedures as they pertain to the shipping and receiving of materials
Travel (approximately 10%) domestic and/or international
Liaise with stakeholders on issues involving kit supply
Review departmental operating issues with departmental leaders
Improve the department’s operational performance by introducing new ideas and concepts
Maintain oversight of kit production vendor including maintaining performance metrics and making timely recommendations to management
Complying with departmental SOPs and making updates as required to meet operational and regulatory requirements
To assist in the preparation of relevant documented instructions to ensure investigators fully comprehend the laboratory requirements of the protocol
Contact couriers for required collection information based on protocol site lists. Select couriers and provide collection information to Project Management in timely manner
Document and research any issues with inbound deliveries or courier invoices/documentation. Direct issues to relevant couriers or other contacts as required for clarification of the issue
Create Proforma / Commercial invoices based on the commodities of a particular shipment, as well as any country or client specifications. Liaise with client’s CRO or Importer regarding shipment notification or assisting their invoice requirements for an Import Permit
To prepare and ship supplies to sites or other destinations as required
Maintaining performance metrics and making timely recommendations to senior management if these requirements are not met
Obtains pricing quotes from carriers on shipments and seeks cost effective methods
Attends inter-departmental and CLW risk assessment meetings to provide subject matter expert guidance to Project Managers on import and export regulations related to Kits and Specimen shipments
Works with quality assurance teams to investigate and process any quality issues, supporting the implementation of corrective and preventive actions. Supports QA team during sponsor audits providing relevant information to auditors for any Kit supply and Logistics related enquiries
Auditing of vendor invoices to confirm accuracy in accordance with pricing agreements. Working with ICON finance team to process payments and ensure timely payments to vendors
Collaborates with ICON Procurement team to provide operational oversight to contract and pricing negotiations
Improving the global departments operational performance by introducing new ideas and concepts, with particular focus on new technologies and innovative solutions to kit supply challenges
Responsibility for the Kit supply component of the Business Contingency Plan for ICON Central laboratories
Perform additional responsibilities as requested by management
Qualification
Required
Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance
Embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs
Ensure processes are carried out within agreed turnaround times and in accordance with documented procedures
Ensure ICON labs is compliant with industry and international regulations and procedures as they pertain to the shipping and receiving of materials
Travel (approximately 10%) domestic and/or international
Liaise with stakeholders on issues involving kit supply
Review departmental operating issues with departmental leaders
Improve the department's operational performance by introducing new ideas and concepts
Maintain oversight of kit production vendor including maintaining performance metrics and making timely recommendations to management
Comply with departmental SOPs and make updates as required to meet operational and regulatory requirements
Assist in the preparation of relevant documented instructions to ensure investigators fully comprehend the laboratory requirements of the protocol
Contact couriers for required collection information based on protocol site lists. Select couriers and provide collection information to Project Management in timely manner
Document and research any issues with inbound deliveries or courier invoices/documentation. Direct issues to relevant couriers or other contacts as required for clarification of the issue
Create Proforma / Commercial invoices based on the commodities of a particular shipment, as well as any country or client specifications
Liaise with client's CRO or Importer regarding shipment notification or assisting their invoice requirements for an Import Permit
Prepare and ship supplies to sites or other destinations as required
Maintain performance metrics and make timely recommendations to senior management if these requirements are not met
Obtain pricing quotes from carriers on shipments and seek cost effective methods
Attend inter-departmental and CLW risk assessment meetings to provide subject matter expert guidance to Project Managers on import and export regulations related to Kits and Specimen shipments
Work with quality assurance teams to investigate and process any quality issues, supporting the implementation of corrective and preventive actions
Support QA team during sponsor audits providing relevant information to auditors for any Kit supply and Logistics related enquiries
Audit vendor invoices to confirm accuracy in accordance with pricing agreements
Work with ICON finance team to process payments and ensure timely payments to vendors
Collaborate with ICON Procurement team to provide operational oversight to contract and pricing negotiations
Improve the global departments operational performance by introducing new ideas and concepts, with particular focus on new technologies and innovative solutions to kit supply challenges
Responsibility for the Kit supply component of the Business Contingency Plan for ICON Central laboratories
Perform additional responsibilities as requested by management
Benefits
Various annual leave entitlements
A range of health insurance offerings to suit you and your family’s needs.
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being.
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.
Company
ICON Strategic Solutions
ICON Strategic Solutions is the global leading provider of Functional Service Provision (FSP) services.
10001+ employees
H1B Sponsorship
ICON Strategic Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (1)
2021 (2)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Jennifer Alamo Linnell
VP, HR Business Partnering
Aimée Guzmán
External Partnerships Project Manager & Site Lead | Providing Services for J&J Innovative Medicines
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