Greenwich Metals Inc. · 2 hours ago
Administrative Assistant
Greenwich, CT
Full-time
Onsite
New Grad, Entry Level
$55K/yr - $60K/yr
0+ years expGreenwich Metals Inc. is seeking an Administrative Assistant to coordinate daily administrative operations and support senior management. The role involves managing office supplies, scheduling, and enhancing organizational efficiency through various administrative tasks.
ConsultingFinanceManufacturingMarketing
Responsibilities
Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members
Serve as the primary point of contact for internal and external communications, including managing emails, phone calls, and correspondence
Monitor and order office supplies and equipment to ensure adequate stock levels
Coordinate with property management and related programs (e.g., maintenance, gym memberships) to support office operations
Prepare, edit, and manage documents such as reports, presentations, and correspondence
Maintain and update company records, databases, and filing systems
Assist with budget tracking, expense reporting, and invoice processing
Organize and facilitate meetings by setting agendas, preparing materials, and recording minutes
Plan and coordinate office events, workshops, and team-building activities
Oversee office maintenance and cleanliness; liaise with vendors and service providers
Support onboarding new employees and assist with employee inquiries related to travel and expense systems (e.g., Egencia, Emburse, Uber, Lyft, Bolt)
Provide administrative support for projects, including progress tracking and deadline management
Manage client and vendor relationships, coordinate contracts, and resolve administrative issues
Ensure office procedures and policies are followed; assist in implementing new processes as needed
Administer office access systems (e.g., key fobs)
Greet visitors, manage the front desk, and handle general inquiries
Coordinate office activities, gifts, and serve as liaison with vendors
Provide administrative support to the Risk Manager in KYC documentation and tracking
Qualification
Required
0-2 years' experience in office management or administrative roles, demonstrating the ability to handle a variety of office tasks efficiently
Knowledge of office operations
Strong ability to prioritize tasks, manage multiple responsibilities, and maintain an organized and efficient work environment
Excellent verbal and written communication skills for effective interaction with colleagues, clients, and vendors
Proficiency in Microsoft Office
Experience in coordinating projects, managing timelines, and supporting project
Strong interpersonal skills with the ability to handle inquiries and resolve issues professionally, enhancing client and employee satisfaction
Ability to be flexible and work to deadlines and under pressure
Accurate and efficient working style with good attention to detail to complete the daily processes
Growth mindset and motivated by learning
Company
Greenwich Metals Inc.
Founded in 1992, Greenwich Metals (GMI) and its subsidiaries GMIC SA (Geneva), GMI LatAm (Peru), GMIC AB (Stockholm), GMIC DOO (Belgrade) and GMI PL (Mumbai) has a long history of sourcing and supplying industrial metals to manufacturing companies globally.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brandon Smith
Chief Technology Officer
Thomas Potter
Chief Financial Officer
Company data provided by crunchbase