FeNO by NIOX® USA · 9 hours ago
Accounts Payable / Office Administrator
Morrisville, North Carolina, United States
Full-time
Hybrid
Mid LevelNIOX is a medical device company focused on point of care asthma diagnosis and management. The Accounts Payable / Office Administrator is responsible for entering AP invoices in SAP and providing administrative support for US operations, ensuring fiscal responsibility and effective management of vendor relationships.
Medical Device
Responsibilities
Entering Vendor Invoices in SAP (NIOX’s ERP system) daily
Preparing Weekly check run
Maintaining and managing the purchase order system
Reviewing and approving vendor invoices and obtaining appropriate approvals from budget holders for payment processing
Properly coding invoices and tracking spending progress against existing purchase orders and budget
Managing, tracking and reporting all expenses charged to corporate credit card
Maintaining accurate vendor master data in the ERP
Reviewing and tracking expense reports, as well as providing employee training and support related to this process on Concur
Maintaining working relationships with vendors, and assisting in the management and tracking of company vendor contracts (particularly in relation to office operations, information technology, and building maintenance)
Maintenance of accurate and up-to-date process notes for all areas of responsibility
Receiving vendors, candidates, and other visitors arriving at the US location
Ordering meals for upcoming office meetings and events
Assisting in planning special events for the office staff
Ordering supplies for the office including stationery, beverages, office décor, electronics, and computer peripherals as needed, and managing associated contracts
Handling maintenance issues, HVAC, Security, key fob assignments
Assisting US VP on small projects for office as needed
Acting as a point of contact for police/fire/security, and 24/7 emergency contact
Generating and mailing daily sales invoices
Supporting the Staff Accountant in the maintenance of accurate customer data in the ERP
Distributing customer statements monthly
Pulling credit reports on new customers
Back up for processing customer credit card payments and other AR responsibilities when needed
Processing new hire documents in E-Verify and providing needed supplies, equipment and software for day 1 start
Prioritizing and maintaining orderly filing systems
Handling finance-related company correspondence
Training team members to assist with back up of this role
Liaising with external auditors to provide detailed and accurate responses to audit inquiries
Supporting the Accountant, Senior Staff Accountant, and Controller, with ad hoc projects and tasks as needed
Qualification
Required
Experience in Finance, or a keen desire to develop in this area, is a must
Strong knowledge of MS Office, particularly Excel
Understanding Accrual Accounting
Excellent communication skills, both written and verbal
Keen eye for detail and high level of organization
Able to manage and prioritise different tasks on a daily, weekly and monthly basis
An open and ‘can-do' attitude, with a willingness to be flexible and support the rest of the Finance team, and the wider US office, as directed by the Controller
A team player, with a strong ability to collaborate with colleagues in other departments to achieve shared goals efficiently and effectively
Ability to work in a deadline-driven environment
Preferred
Experience with SAP Business One and Concur is preferable but not mandatory
Company
FeNO by NIOX® USA
NIOX Group plc is a company that specialises in the development, manufacture, and distribution of medical devices for the diagnosis and monitoring of asthma.
Founded in 2006
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase