Teleflex · 11 hours ago
Executive Assistant, Legal and Compliance
Wayne PA USA
Full-time
Hybrid
Mid Level
3+ years expTeleflex is a global provider of medical technologies focused on improving health and quality of life. They are seeking a detail-oriented Executive Assistant to support their Legal and Compliance teams, providing high-level administrative support and managing key operational tasks.
CommercialHealth CareMedicalMedical Device
Responsibilities
Provide day-to-day administrative support to the Corporate Vice President, General Counsel & Secretary and the Corporate Vice President, Chief Compliance Officer, as well as members of the Legal and Compliance functions, including but not limited to:
Business travel planning and coordination
Expense reporting and reconciliation
Organize and prepare materials for internal and executive-level meetings including Board of Directors, Executive Meetings, and Compliance briefing committees
Calendar management, meeting scheduling, and coordination of executive-level activities
Act as a liaison between leadership and their direct reports to share information and deadlines as needed, with follow up on status of assignments to leadership team members or other stakeholders
Uphold a strict level of confidentiality and handle sensitive information with the highest level of discretion
Prepare meeting agendas, take and distribute minutes, track action items, and proactively follow up to ensure deadlines and deliverables are met
Draft, edit, and format presentations, reports, and other documents (Word, Excel, PowerPoint) in support of organizational objectives
Coordinate communications, including maintaining distribution lists, sending internal updates, responding to inquiries, and supporting email management
Support operations for both departments, including basic document review, recordkeeping, photocopying, mailings, and maintaining department supplies
Maintain organized and confidential department files, records, and documentation
Collaborate with other administrative assistants to ensure smooth coordination of activities and information flow across the functions
Assist with special projects, initiatives, and ad hoc requests for the Legal and Compliance teams
Support cross-functional projects by maintaining action trackers, scheduling project activities, preparing summaries and reports, and ensuring progress is documented
Serve as the point of contact for Legal billing matters
Coordinate billing and invoice processes for the Legal department, including but not limited to:
Reviewing and processing outside counsel invoices
Liaising with vendors and internal finance teams to ensure timely and accurate billing/processing
Track budget and spend against the legal forecasts; provide legal spending reports
Maintain records of billing agreements
Submit and monitor vendor invoices for the Compliance Officer and budget tracking and updates to finance as required
Coordinate translation services, as requested, with online vendor
Assist with other duties, special projects and initiatives as assigned
Qualification
Required
Bachelor's degree; relevant experience may be considered in lieu of a degree
Minimum three years of experience in an administrative, coordinator, or support role
Experience within a Legal, Compliance, Corporate or healthcare related field is a plus
Experience with expense and billing systems
Excellent communication skills (interpersonal, verbal, and written)
Excellent organization skills and attention to detail
Ability to handle highly confidential information with discretion
Strong time management skills and problem-solving skills
Ability to efficiently handle multiple tasks on tight deadlines
Proficiency with Microsoft Office applications, with an emphasis on Word, Excel, Outlook and PowerPoint
Ability to conduct business in a professional manner and maintain composure during stressful situations
Ability to perform duties with initiative and exercise sound judgment
Ability to work effectively both independently and as part of a team
Ability to recognize problems, make recommendations and in some cases, independently resolve and implement solutions
Company
Teleflex
Teleflex is a manufacturing company that designs and develops medical devices for the healthcare sector.
10001+ employees
H1B Sponsorship
Teleflex has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (2)
2023 (3)
2022 (2)
2021 (4)
2020 (1)
Funding
Current Stage
Public CompanyTotal Funding
$400M2016-05-12Post Ipo Debt· $400M
1990-01-01IPO
Leadership Team
Liam Kelly
Chairman, President and CEO
Cameron Hicks
Corporate Vice President and Chief Human Resources Officer
Recent News
GlobeNewswire
2026-01-09
2026-01-09
Company data provided by crunchbase