First Responders Children's Foundation · 6 hours ago
Executive/Administrative Assistant to the CEO
New York, NY
Full-time
Onsite
Mid Level
$75K/yr - $85K/yr
3+ years expFirst Responders Children’s Foundation is a national nonprofit dedicated to supporting the children and families of first responders. The Executive Assistant to the CEO provides essential administrative, operational, and communications support to ensure the CEO can focus on strategic priorities and maximize their effectiveness.
CharityChildrenFamilyNon ProfitSocial Assistance
Responsibilities
Manage a dynamic calendar, coordinating meetings, events, and travel with accuracy and foresight
Prepare all materials in advance—agendas, talking points, and briefing memos—ensuring the CEO is well-prepared for every engagement
Anticipate needs by tracking priorities, action items, and follow-ups, maintaining momentum across initiatives
Provide concise daily or weekly briefings summarizing upcoming commitments and critical issues
Manage and prioritize the CEO’s inbox, drafting and responding to communications with clarity, professionalism, and sound judgement
Prepare polished letters, acknowledgments, and board correspondence that reflect the organization’s tone and values
Manage the CEO’s social media accounts including posting for all relevant events and activities
Serve as the first point of contact for the organization by answering phone calls and responding to email, handling inquiries with discretion and a calm, professional demeanor
Support the CEO during meetings and events, including tech setup (Zoom, Teams) and document management
Coordinate with IT and vendors to maintain smooth operation of the CEO’s digital tools and access
Keep systems organized for tracking tasks, documents, and key deadlines
Admin support for the development and marketing teams as needed
Act as liaison between the CEO and board members, donors, first responder partners, and other high-level stakeholders
Coordinate logistics for board meetings and executive events, including material preparation, note-taking, and follow-up tracking
Maintain organized records of executive communications and board documentation for institutional continuity
Flexibility and responsiveness are essential to align with the CEO’s schedule and travel
Availability during occasional evenings, weekends, or holidays may be required for events or travel coordination
Maintain the highest standards of professionalism, confidentiality, and reliability at all times
Qualification
Required
3–5 years of experience supporting a C-level executive, ideally in a nonprofit or mission-driven organization
Proven ability to manage multiple priorities with discretion, accuracy, and grace under pressure
Exceptional written and verbal communication skills, with impeccable grammar and attention to tone
Highly organized and self-directed, with strong technological proficiency (Outlook or Gmail, Office or Google Suite, Zoom/Teams, Powerpoint or Google Slides, and Canva)
Professional, discreet, and committed to representing the CEO and organization with integrity
Preferred
Experience supporting leaders who rely on strong administrative and digital support
Familiarity with nonprofit governance, board communications, and fundraising events
Deep respect for first responders and public service
Company
First Responders Children's Foundation
First Responders Children's Foundation is a non-profit organization that offers fundraising, scholarships, education, and support services.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
unknownKey Investors
ERK Foundation
2025-09-03Grant
Leadership Team
Jillian Crane
President and CEO
Jeff Barlow
Chief Financial Officer
Recent News
Company data provided by crunchbase