TYLin · 5 hours ago
Administrative Assistant
Greater Sacramento
Full-time
Onsite
Mid, Senior Level
$50K/yr - $76K/yr
5+ years expTYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative designs for the global infrastructure market. They are seeking an experienced Administrative Assistant to provide dedicated support to a VP-level leader, managing executive workflows and ensuring follow-through on key commitments.
Civil EngineeringConstructionConsultingInformation TechnologyInfrastructure
Responsibilities
Manage the VP’s calendar: schedule, prioritize, and coordinate meetings, travel, and recurring commitments; resolve conflicts and optimize time
Triage and manage the VP’s email inbox: prioritize messages, draft and send replies on behalf of the VP, flag urgent items, and maintain clear follow-up systems. Serve as first‑line communicator for routine inquiries
Execute administrative approvals and sign routine documents per delegated authority; track signing deadlines and routing
Prepare agendas, briefing materials, presentations, and meeting notes; ensure timely distribution and follow-up on action items. Proactively track all items to completion and ensure no commitments are missed
Serve as primary point of contact for internal teams, clients, and external partners; handle confidential communications with discretion
Proactively identify and solve workflow issues, continuously scan for issues, bottlenecks, and unmet needs, and propose efficiency improvements
Manage and protect focus time; ensure strategic alignment of meetings with priorities
Regularly review upcoming commitments and ensure the VP is prepared in advance
Coordinate travel logistics and expense reports; manage reimbursements and corporate policy compliance
Maintain organized filing systems (digital and physical), contact lists, and recordkeeping
Support special projects, events, and ad hoc requests as assigned
Qualification
Required
5–10 years of administrative support experience, including at least 2–3 years supporting a VP, C-level executive, or equivalent
Experience acting as a gatekeeper and representing an executive's priorities
Ability to exercise judgment in determining what requires escalation versus independent handling
Proven ability to manage high-volume, complex calendars and inboxes
Experience executing or signing documents under delegated authority; strong understanding of confidentiality and compliance
Excellent written and verbal communication skills; professional phone presence
Strong organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment
Highly proactive, independent worker who does not wait for direction
Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and common calendar/email/expense tools (e.g., Outlook/Exchange, Teams/SharePoint, Deltek, DocuSign)
Comfortable working with senior leadership and cross-functional teams
Preferred
Bachelor's degree or equivalent experience
Experience in a consulting, engineering, or professional services environment
Benefits
Extensive medical, disability and life insurance coverage
Continuing education benefits
Paid time off
Employee assistance program
Retirement savings plan with company matching contributions
Company
TYLin
As a global engineering firm, we design infrastructure solutions that connect and elevate communities.
1001-5000 employees
H1B Sponsorship
TYLin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (46)
2024 (21)
2023 (11)
2022 (1)
Funding
Current Stage
Late StageTotal Funding
$82.24M2022-12-12Series Unknown· $82.24M
Leadership Team
Jenni Roseleip
Chief Marketing Officer
Sheila Jordan
Chief Corporate Strategy Officer
Recent News
GlobeNewswire
2026-01-20
2024-01-30
Company data provided by crunchbase