Yale University · 10 hours ago
Office Assistant
New Haven, CT
Full-time
Onsite
Mid Level
$27.74/hr - $27.74/hr
4+ years expYale University is a prestigious institution committed to providing health services through Yale Health. The Office Assistant will support the clinical and administrative mission by performing various duties including inventory management, customer service, and clerical tasks.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Perform stockroom duties including: shipping, receiving, order fulfillment, auditing of expirable products and maintenance of a computerized inventory system
Maintain an orderly stockroom with adequate supplies
Maintain a courteous and professional presence throughout the facility while providing exemplary customer service to a wide range of clientele. Provide guidance and instruction to visitors
Serve as a front-line customer service resource for Yale Health staff regarding the availability of supplies, equipment and other necessities needed to fulfill the organization’s mission
Deliver and pick up a broad range of materials including medical specimens, mail, supplies, and various equipment within the Yale Health building, throughout campus and to non-campus sites. Deliveries will be made on foot or via a Yale Health vehicle in all weather conditions
Sort and distribute incoming mail and other printed material including confidential medical information. Meter and coordinate outgoing mail
Move furniture and set up various rooms for meetings
Assist with keeping building inventories of movable equipment up to date
Provide administrative support including calendar coordination, meeting scheduling, minute taking, office coverage, and phone coverage to ensure continuity of operations
Serve as point of contact for routine and administrative and operational inquires, supporting communication and coordination across departments
Assist with documentation, tracking, and reporting related to inventory, deliveries, equipment movement, service requests, and other operational activities
Performs a variety of clerical duties including data entry and moderately complex computer functions required to perform the above duties
Perform other duties as needed
Qualification
Required
A team player with well-developed customer service and communication skills
Well-developed critical thinking skills and the ability to use sound independent judgment to trouble shoot and resolve issues
Demonstrated ability to take initiative, anticipate actions needed and possess excellent interpersonal skills
Demonstrated ability to maintain professionalism and professional demeanor with a positive attitude
Demonstrated ability to work cooperatively with co-workers and supervisor in a fast-paced environment
Demonstrated ability of multitasking with strong organizational and prioritization skills, working in a busy environment
Computer proficiency including familiarity with inventory systems and Microsoft Office
Ability to maintain confidentiality and comply with HIPAA policies and protocols while demonstrating great attention to detail with the ability and willingness to learn
Flexibility and willingness to move easily between tasks as operational priorities shift
Mechanical aptitude to assess minor trade/repair issues and report to appropriate parties
Valid CT driver's license and a safe driving record
Excellent attendance, punctuality and reliability, as attested by references
Four years of related work experience, two of them in the same job family at the next lower level, and high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
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