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Florida International University · 3 days ago

Administrative Specialist - Office of the Controller

Miami, FL

Full-time

Onsite

Mid, Senior Level

$36K/yr - $45K/yr

6+ years exp

Florida International University is a Top 50 public research university located in Miami. The role of Administrative Specialist involves supporting the goals of the Office of the Controller through day-to-day administrative operations, serving as the initial point of contact, and managing various correspondence and departmental functions.

Financial ServicesIncubatorsManagement Consulting

Diversity & Inclusion

Responsibilities

Maintains the overall function of the reception area of the Office of the Controller. Greets visitors, responds to all incoming calls and answers any routine inquiries

Provides administrative support for the Office of the Controller, including coordination of events and meetings

Manages internal and external correspondence and documents, including receiving and distribution of departmental mail

Maintains and updates the Office of the Controller departmental calendars

Serves as a point of contact for the processing of travel requests and expense reimbursements

Serves as the point of contact for ordering, receiving, and maintaining commodity items/supplies and ensures departmental purchases, as well as University credit card purchases, are in compliance with established policies and procedures

Assists with the coordination and maintenance of the records retention process for the Office of the Controller in accordance with the University's records retention policy

Assists with special projects as assigned

Qualification

Microsoft Office SuiteAdministrative supportEvent coordinationRecords retentionCommunication skills

Required

High school diploma or GED

Six (6) years of office or related experience coordinating functions of an office or department

Ability to handle sensitive and confidential matters

Ability to work flexible hours as needed

Preferred

Working knowledge of Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)

Company

Florida International University

Glassdoor4.2

FIU is Miami's public research university. Offering bachelor's, master's and doctoral degrees, both on campus and fully online.

Founded in 2016

Miami, Florida, USA

5001-10000 employees

http://startup.fiu.edu/

Funding

Current Stage

Late Stage

Leadership Team

Kenneth C. Hall

Senior Vice President of University Advacement and CEO of the FIU Foundation

Pablo Ortiz

Interim Senior Vice President of Advancement and Chief Executive Officer of FIU Foundation

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