Florida International University · 8 hours ago
Administrative Specialist - Office of the Controller
Miami, FL
Full-time
Onsite
Mid, Senior Level
$36K/yr - $45K/yr
6+ years expFlorida International University is a Top 50 public research university located in Miami. The role of Administrative Specialist involves supporting the goals of the Office of the Controller through day-to-day administrative operations, serving as the initial point of contact, and managing various correspondence and departmental functions.
EducationHigher EducationPublic RelationsUniversities
Responsibilities
Maintains the overall function of the reception area of the Office of the Controller. Greets visitors, responds to all incoming calls and answers any routine inquiries
Provides administrative support for the Office of the Controller, including coordination of events and meetings
Manages internal and external correspondence and documents, including receiving and distribution of departmental mail
Maintains and updates the Office of the Controller departmental calendars
Serves as a point of contact for the processing of travel requests and expense reimbursements
Serves as the point of contact for ordering, receiving, and maintaining commodity items/supplies and ensures departmental purchases, as well as University credit card purchases, are in compliance with established policies and procedures
Assists with the coordination and maintenance of the records retention process for the Office of the Controller in accordance with the University's records retention policy
Assists with special projects as assigned
Qualification
Required
High school diploma or GED
Six (6) years of office or related experience coordinating functions of an office or department
Ability to handle sensitive and confidential matters
Ability to work flexible hours as needed
Preferred
Working knowledge of Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)
Company
Florida International University
Florida International University is an American metropolitan public research university located in Greater Miami.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$7.95MKey Investors
National Oceanic and Atmospheric AdministrationUS Department of EnergyNational Endowment for the Humanities (NEH)
2024-10-20Grant· $0.4M
2024-03-28Grant
2023-01-10Grant· $0.15M
Leadership Team
Kenneth C. Hall
Senior Vice President of University Advacement and CEO of the FIU Foundation
Pablo Ortiz
Interim Senior Vice President of Advancement and Chief Executive Officer of FIU Foundation
Recent News
2026-01-22
2025-12-21
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