Compass Group USA · 6 hours ago
ADMINISTRATIVE SERVICES ASSISTANT (FULL TIME)
Mooresville, NC
Full-time
Onsite
New Grad, Entry Level
$25/hr - $25/hrIntelas, a Compass Healthcare company, delivers smarter asset management solutions for healthcare facilities across the nation. They are seeking a full-time Administrative Services Assistant to support the procurement department by managing financial transactions, assisting with office duties, and ensuring effective communication with clients and team members.
AdviceFood and BeverageHospitalityProfessional Services
Responsibilities
Perform quality work within deadlines with or without direct supervision
Interact professionally with other employees, customers and suppliers
Work effectively as a team contributor on all assignments
Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations
Complies and sorts documents, such as invoices and checks to substantiate business transactions; controls and disburses petty cash according to company policies
Verifies and posts details of business transactions, such as funds received, disbursed, and deposited. Transfers totals to computer spreadsheets and into databases
Computes and records charges, refunds, cost of lost or damaged goods, rentals, and similar items; prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy
Monitors accounts payable and receivable to ensure that payments are up to date; codes and inputs data (e.g., inventories, cash collections) for forwarding to the corporate office and inclusion in the company's financial reports
Input payables, CPMs, BAMCO adjustments, manual checks, commissary and other transfers into the system
Run calculator tapes to balance all the expenses to the reports
Calculate payroll and input to Unit Accounting System (UAS)
General office duties include filing, dispatching, mail distribution, correspondence; prepares and maintains payroll and personnel reports (e.g., commissions, vacation/sick accruals, union health and welfare)
Communicate accurately, honestly and in a timely manner with Clients, vendors and Bon Appétit accounting department
Offer office phone support for the Site Controller, ensuring that all guests and staff are treated with care and respect
Input and upload any personnel info for new hires or changes
Help the GM oversee the other office functions of, liquor billing, invoicing, catering invoicing, safety assessments, and marketing
Assist where needed for Mandatory Campus dates, large Catering dates, and Concessions where needed
Qualification
Preferred
Prior Teamchamps and procurement experience
Benefits
Medical
Dental
Vision
Life Insurance/ AD
Disability Insurance
Retirement Plan
Flexible Time Off
Holiday Time Off (varies by site/state)
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Commuter Benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)
Paid Parental Leave
Personal Leave
Company
Compass Group USA
Compass Group is redefining the food and facility services landscape with innovation and passion through the lens of what’s next.
Founded in 1994
10001+ employees
H1B Sponsorship
Compass Group USA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (57)
2024 (45)
2023 (49)
2022 (39)
2021 (26)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
Peter Fetherston
CEO - Business & Industry Sector
Minit Gupta
CFO, Business and Industry Sector
Recent News
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