Marcus Performing Arts Center · 13 hours ago
Programming Associate
Milwaukee, WI
Part-time
Onsite
Entry Level
1+ years expMarcus Performing Arts Center is seeking a Programming Associate to assist the Vice President of Programming and Education and the Education and Engagement Manager with various administrative duties. The role involves maintaining the venue calendar, tracking contracts, and supporting event management and communication with stakeholders.
E-Commerce
Responsibilities
Provide daily administrative support for the Programming & Education Team
Supervises the venue calendar, confirms room availability, recognizes potential scheduling challenges, and ensures conflicts are addressed by communicating with supervisors, departmental colleagues, and other internal parties
Tracks artists' contracts, deposits and ensure all deadlines are met throughout the contracting process
Process and support the private rental contracts and rental agreements booking through settlement; maintain event files in an accurate and timely manner
As directed by the Vice President of Programming & Education, collect individual departmental costs, event labor, and other related expenses for contract settlement
Assists with drafting Letters of Intent and venue rental agreements and rental offers
Assist with developing, tracking, and reconciling event budgets, working with production and events teams to ensure artist and client needs are being met through fiscal responsibility
Field inquiries for venue rental clients, including timely responses to booking and scheduling inquiries, event calendar management, and overall timely communication with internal and external stakeholders to ensure delivery of client needs
Maintains and sends standard departmental reports on a timely basis
Tracks and reports, event status and next steps. Assists in reporting departmental activity internally and externally
Create and maintain the administrative documents needed throughout the season including playbill rosters, security and stage door lists, dress rehearsal pass lists, and alternative service documents
Analyze and assist with systemic advancements and changes. Participate in efforts to improve processes
Support Education and Engagement Manager to increase effective outreach to potential schools, neighborhoods, and community organizations partnerships including developing and maintaining accurate database of education contacts; assist in maintaining strong, long-lasting relationships with key stakeholders
Qualification
Required
1-2 years of administrative or theater experience using software as listed above
Attention to detail and organization
Tactful, clear, and concise oral and written communication
Ability to communicate with all levels of the organization and to the public, Board members, donors, customers, business contacts, vendors, and elected officials on business matters
Strong interpersonal and customer service skills
Ability to identify and resolve problems in a timely manner. Gather and analyze information skillfully
Ability to work independently and to establish, monitor, and achieve goals with minimal supervision
Self-motivated with strong organizational, time-management and detailed oriented skills
Ability to work non-standard hours as needed including some nights and weekends
Excellent computer skills, Microsoft Office products, and Adobe
Preferred
Experience in events, stage or company management highly preferred
Experience with Momentus or other venue calendaring software a plus
Company
Marcus Performing Arts Center
The Marcus Performing Arts Center (MPAC) serves as a performing arts community gathering space in Southeastern Wisconsin, bringing high-quality arts and cultural programming to the region for over 50 years.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Northwestern Mutual
2023-05-23Grant
Leadership Team
Kevin Giglinto
President and CEO
Recent News
Newsroom | Northwestern Mutual
2023-06-07
2023-06-07
Business Journals
2023-06-06
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