Stratpharma · 4 hours ago
Administrative Assistant, Swiss Dermatology, Innovative Portfolio
San Diego, CA
Full-time
Onsite
Entry Level
$55K/yr - $67K/yr
2+ years expStratpharma is an innovative company in the dermatology sector, seeking an Administrative Assistant to provide comprehensive administrative and operational support. The role focuses on trade show coordination, logistics, and financial administration while supporting the executive team in a fast-paced environment.
Medical Device
Responsibilities
Provide administrative support to the executive team, including meeting preparation, document drafting, and follow-up tasks
Prepare correspondence, presentations, reports, and internal documentation
Maintain organized digital and physical filing systems
Coordinate travel arrangements and process expense reports
Support cross-functional teams with administrative and operational needs
Process accounts payable invoices, ensure proper approvals, and coordinate timely payments
Assist with accounts receivable tracking, invoicing, and follow-up
Maintain accurate financial records related to expenses, vendors, and events
Support reconciliation, reporting, and coordination with finance or accounting teams
Coordinate logistics for domestic and international trade shows, conferences, and marketing events
Manage event timelines, task lists, and deadlines to ensure successful execution
Coordinate booth logistics including shipping, freight, storage, and return shipments
Liaise with event organizers, vendors, freight companies, and exhibit houses
Assist with booth setup, materials preparation, and on-site support as required
Track inventory of booth materials, promotional items, samples, and marketing collateral
Track event-related expenses and assist with budget monitoring
Assist with ordering, organizing, and distributing marketing materials for events
Support internal communications related to event planning and execution
Assist with post-event documentation, reporting, and process improvement
Qualification
Required
2-4 years of experience in an administrative, office support, or coordination role
Strong organizational skills and attention to detail
Ability to manage multiple tasks and deadlines simultaneously
Proficiency in Microsoft Office
Ability to carry up to 50 Ibs
Has valid Driver's license
Strong written and verbal communication skills
Preferred
Experience with AP/AR processes or financial administration
Experience supporting trade shows, events, or logistics
Benefits
Competitive salary
Leading benefits
Company
Stratpharma
Stratpharma AG is developing and marketing advanced medical devices for dermatology, cancer support, and women's health globally.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jeffrey C. Wellman
Chief Commercial Officer-North America
Recent News
Company data provided by crunchbase