Covington & Burling LLP · 2 hours ago
Legal Administrative Assistant
Washington, DC
Full-time
Hybrid
New Grad, Entry Level
$74K/yr - $106K/yrCovington & Burling LLP is a prestigious law firm seeking a Legal Administrative Assistant to provide high-level secretarial and administrative support. The role involves coordinating office procedures, managing travel arrangements, and maintaining documentation while ensuring effective collaboration within a team of Legal Administrative Assistants.
AdviceLegal
Responsibilities
Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal Administrative Assistants (LAAs)
Coordinate and maintain effective office procedures and efficient workflow; comply with policies and procedures set by the Firm; establish and maintain harmonious working relationships; foster an atmosphere of teamwork and cooperation
Work effectively with other LAAs within the assigned team; provide occasional coverage to other LAAs on the floor when needed and volunteer for overflow work assignments when time permits; must be able to collaborate and work in a shared workspace and be accessible to both lawyers and other LAAs
Work closely to mentor, share knowledge, best practices and answer any Firm policy and procedural questions for assigned LAA incumbents. Provide guidance when necessary and lead by example
Schedule client meetings, reserve conference rooms, coordinate audio visual equipment and food needs via CovReservations. Register Firm guests with Security/Client Services. Coordinate all aspects of lawyers’ travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements in a timely manner; maintain Outlook calendar and monitor crucial due dates for lawyers as required
Organize, coordinate and communicate pertinent information with other team members. Answer phones and direct callers as required. Receive, register and assist visitors as required
Type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc. from various sources (e.g., handwritten notes, tape dictation). Prepare draft communication outlined by lawyer as required. Ensure accuracy and clarity of all work product in a timely manner
Utilize iManage document management system effectively as a central repository for all matter related documents
Establish and maintain records of documentation in a searchable electronic format (hard copies only when necessary). File hard copy data and documents as necessary in a timely manner. Retrieve information from storage as requested. Send paper files to storage on a periodic basis. Use Records Management System to process files for storage and retrieval. Update subscription books as required
Maintain lawyers’ time in Intapp Time, proofread and submit finalized time to Accounting daily (unless client directs otherwise). Maintain knowledge of client requirements for billing and prepare client billing as required. Prepare New Business Matter and update list of client/matter codes. Maintain and follow through on all client billing matters
Maintains appropriate sense of urgency and completes all work assignments within agreed upon deadlines
Create and maintain up-to-date lawyer preference information supported by the assigned team reflecting specific instructions and expectations of the lawyers
Notify LAA Administration WA and Floor Coordinator upon arrival every morning, via e-mail, and provide any pertinent information as required. Notify LAA Administration WA and Floor Coordinator about availability to assist with overflow work
Coordinate any planned time out of the office (PTO) with Team members prior to submitting request to LAA Supervisor, via Workday, for approval
Submit timesheets for approval in a timely manner. All overtime must be pre-approved by Legal Administrative Assistants Services Manager and/or Legal Administrative Assistants Supervisor
Mandatory participation in the Legal Administrative Assistants Certification Program
Timely and regular attendance
Perform other duties as necessary and as assigned by your supervisor for efficient functioning of the Department
Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access
Qualification
Required
High School diploma is required
Prior secretarial/administrative work experience essential
Excellent written and verbal communication skills
Strong interpersonal and organizational skills
Exceptional attention to detail and ability to multi-task in a fast-paced environment
Proven ability to prioritize tasks and manage competing deadlines
Must be able to handle and maintain confidential information
Ability to manage workflow and delegate projects as necessary
Strong critical thinking and analytical skills
Effective communicator across all levels of staff within the organization
Ability to work productively and cooperatively with other employees
Willingness to continually learn new skills as required
Familiarity with equipment such as computer, duplicating machines, scanners
Proficiency in systems/software including iManage Work 10, Microsoft 365 (Outlook, Word, Excel, PowerPoint), Intapp Time, Intapp OPEN, Chrome River
Preferred
College degree preferred
Company
Covington & Burling LLP
Covington & Burling LLP is an international law firm that provides legal advisory services.
Founded in 1919
1001-5000 employees
H1B Sponsorship
Covington & Burling LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (8)
2023 (20)
2022 (14)
2021 (7)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Adrian Perry
Partner
Andrew Jack
Partner
Recent News
2025-12-15
Washington Technology
2025-11-06
Company data provided by crunchbase