Southwest Shipyard, LP · 5 hours ago
Senior Accounts Payable Specialist
Channelview, TX, US
Full-time
Onsite
Senior Level
5+ years expSouthwest Shipyard, LP provides various services to the marine industry and is seeking a Senior Accounts Payable Specialist. This role is responsible for overseeing accounts payable operations, ensuring accurate vendor records, and supporting the processing of vendor invoices and payments while contributing to process improvements.
ConstructionMarine TechnologyShipping
Responsibilities
Support daily Accounts Payable activities and provide guidance to 1–2 Accounts Payable Clerks as needed
Provide training, mentoring, and back-up support to AP staff as required
Identify inefficiencies, recommend improvements, and assist with implementing process enhancements within the AP function, including coordination with procurement and receiving
Serve as the primary point of contact for vendor communications, project managers, and internal departments regarding AP-related matters
Manage receipt, processing, and data entry of vendor invoices, including invoices received via email, mail, or online statements
Ensure accurate three-way matching of purchase orders, receivers, and invoices prior to posting in the accounting system
Code invoices, resolve discrepancies, and correct coding errors as necessary
Communicate effectively with purchasing and project management to resolve invoice approval or receiving issues
Maintain and update vendor files, including contracts, Certificates of Insurance, payment history, and contact information
Support vendor onboarding and ensure required documentation and due diligence are completed
Process weekly vendor payments (checks, ACH, wires) and prepare manual checks when necessary
Ensure compliance with applicable sales tax rules and exceptions, including accruing sales tax when required
Assist with monthly AP close activities, including preparation of accrual schedules
Support year-end close activities, including reporting, reconciliations, and preparation and distribution of 1099 forms
Generate and review AP reports for management, highlighting vendor issues, aging concerns, and invoice discrepancies
Prepare journal entries related to AP accruals
Perform AP-related account reconciliations
Run, format, and analyze financial and operational reports as requested by Accounting Leadership
Qualification
Required
Minimum 5 years of accounts payable management experience, preferably in the construction, manufacturing, or marine industry
Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and data analysis)
Strong understanding of accounts payable, purchase order, and receiving processes in an integrated ERP environment
Experience with digital document workflow and retention systems
Proven ability to lead teams, manage competing deadlines, and drive process improvements
Strong organizational and time management skills with attention to detail
Excellent verbal and written communication skills with the ability to work effectively across departments
Strong interpersonal skills and ability to interact with all levels of employees and management
Demonstrated judgment, initiative, and commitment to accuracy
Preferred
Associate or Bachelor's degree in Accounting, Finance, or related field
Benefits
Comprehensive Benefits (medical, dental, vision, life).
401(k)/Retirement Savings.
Friendly Work Environment.
Paid-Time off/Holidays.
Career Path Opportunities
Company
Southwest Shipyard, LP
We construct, repair and service a broad range of barges and boats for the commercial and government marine industry.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$1.2MKey Investors
DOT Maritime Administration
2023-05-03Grant· $1.2M
Recent News
2023-05-08
transportation.gov
2023-05-04
Company data provided by crunchbase