Syracuse University · 6 hours ago
Academic Operations Specialist
Syracuse-Auburn Area
Full-time
Onsite
Entry, Mid Level
2+ years expSyracuse University is seeking an Academic Operations Specialist to serve as the main administrator for three Associate Deans at the Maxwell School. The role involves organizing room reservations, managing curriculum and assessment processes, and providing support for the school’s signature courses.
IncubatorsUniversities
Hiring Manager
Shaniqua Campbell
Responsibilities
Administrator for Maxwell Dean’s Office Associate Deans: Executive-level administrator, responsibilities encompass
Committee Meeting Coordination: Effectively coordinating meetings of school leadership and academic committees, including setting the agendas, and the capture, distribution, and archiving of minutes and meeting materials
Document Production: Assisting in the production of letters and reports, including drafting agendas, memos, and brief reports for refinement and finalization by the Associate Deans
Prepare monthly newsletters in support of faculty research and community engagement
Proofreading: Ensuring the accuracy and professionalism of documents through meticulous proofreading
Event Planning: Planning and executing orders for senior-level meetings, conferences, and luncheons
Curriculum Coordinator: This position plays a crucial role in working with offices across the university to support academics and curriculum for the Maxwell School
Curriculum Assistance: Be the point of contact for all curriculum matters and support processes related to curriculum including coordination of graduate curriculum proposals, course catalog updates, and curriculum processes, systems and training of Maxwell staff on those systems
Support departmental and school assessment of degree programs
Academic Integrity: Function as Maxwell Graduate Academic Integrity Contract on behalf of the Academic Integrity Office
MAX Course Support: Provide administrative support for the McClure Professor and the school’s signature MAX Courses, MAX 123, 132, and MAX 201. Key responsibilities include handle course scheduling, room requests, and student enrollment support
Instructor Hiring: Facilitate instructor hiring process each semester, encompassing PTI and TA contracts
Graduate Bay Maintenance: Maintaining the graduate bay, overseeing TA office hours and space. This position will also oversee scheduling and enrollment for any MAX-prefixed courses
Maxwell Room Reservation Management: Manage Maxwell captured spaces and develop and implement policies around their use
Coordinate with the relevant parties to facilitate Maxwell Room reservation for internal and external events
Develop and manage event space calendar and communicating space requirements to internal and external contacts including but not limited to the Chancellor’s and Provost’s Office
Submit appropriate paperwork for event logistics, set-up and clean up
Enforce Maxwell and the university’s use of space policies by overseeing and ensuring compliance with Department of Public Safety and vendor regulations
Act as a liaison for vendors, Facilities, and Catering for events hosted in Maxwell Captive Spaces
Occasional onsite supervision of after-hours student and public events may be required
Support for Dean’s Office: Provide back up for the Dean’s Office team, including front-desk coverage
Other duties and ad-hoc projects as assigned
Qualification
Required
Bachelor's Degree or a combination of 2-3 years of relatable experience
Excellent customer service skills including the ability to respond in a prompt, knowledgeable and respectful manner
Demonstrated attention to detail and program-solving skills
Experience with the Microsoft Office suite and emerging technologies
Strong interpersonal and communication skills
Preferred
Experience in Higher Education preferred
High level administrative experience preferred
Company
Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit.
1001-5000 employees
H1B Sponsorship
Syracuse University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
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2025 (50)
2024 (51)
2023 (50)
2022 (32)
2021 (44)
2020 (33)
Funding
Current Stage
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