MSB Consulting Engineers · 8 hours ago
Project Administrator
Metairie, LA
Full-time
Onsite
Mid Level
3+ years expMSB Consulting Engineers is seeking a Project Administrator to enhance organizational efficiency by managing schedules and providing administrative support across various departments. The role involves supporting ERP software implementation, coordinating tasks, and ensuring effective collaboration among teams.
CommercialConstructionConsultingIndustrial EngineeringOil and GasResidential
Responsibilities
Support new Enterprise Resource Planning (ERP) software implementation, including managing documentation, scheduling, and administering meeting sessions, tracking schedule and budgets
Serve as the point of coordination for ERP-related tasks, updates, and follow-ups across departments
Coordinate ERP-related issues and enhancements
Monitor task completion and ensure timely follow-up on ERP action items
Coordinate with internal teams to gather data, updates, and approvals
Provide administrative support to multiple departments as needed
Assist with document preparation, data entry, reporting, and recordkeeping
Support leadership and department managers with ad hoc administrative tasks
Help streamline processes, improve organization, and reduce administrative burden for teams
Ensure accurate and timely communication across departments
File management support for engineering software, including maintaining checkout logs and compliance with electrical model processes
Address tasks such as organizing Flexible Time Off (FTO) schedules, proofreading documents, and preparing charts
Coordinate planning for special meetings, training sessions, lunches, and certificate distributions
Assist in drafting and formatting presentations for various purposes, including Lunch & Learns (L&Ls), department meetings, webinars, and corporate updates
Maintain schedules for training sessions, track employee training progress, and assist in capability matrix consolidation
Stay updated on client, industry, and MSB standards, ensuring compliance and tracking updates
Maintain corporate and departmental documents, ensuring version control and accessibility
Track and manage items related to Strategic Overhead (SOH), ensuring timely completion and delivery
Qualification
Required
High school diploma or general education degree (GED) required, and related experience or equivalent combination of education and experience
3+ years of experience in administrative, operations, or coordination support roles, preferably in a technical or engineering environment
1 - 3 years of experience working with ERP systems or business management software
Strong organizational, time-management, and follow-up skills
Excellent written and verbal communication skills
High attention to detail and ability to manage multiple priorities
Proficiency with Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint)
Ability to sit for prolonged periods
Must be able to lift up to 15 pounds at times
Preferred
Associate's or Bachelor's degree in Business, Administration, or a related field
Experience assisting with ERP system implementations, upgrades, or process improvements
Experience using Microsoft Dynamics 365 (ERP)
Familiarity with project management principles and document control processes
Experience supporting multiple departments or leadership teams
Benefits
Medical, Dental, and Vision insurance
Flexible Spending Account (FSA)
Life Insurance
Supplemental Life Insurance
Disability Insurance
Accidental Death & Dismemberment Insurance
401(k) Plan
Performance Bonus
Flexible Hours
Family Medical Leave
Paid Vacation
Paid Holidays
Bereavement Leave
Employee Assistance Program
Lunch & Learns
Job Training
Professional Development
Tuition Assistance
Company
MSB Consulting Engineers
Since 1978, MSB Consulting Engineers (MSB) has built one of the most respected and versatile multi-discipline engineering firms.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Leo Holzenthal
President/CEO
GARY MCDERMOTT
ACCOUNT MANAGER
Company data provided by crunchbase