Huntress Talent · 4 hours ago
Executive Assistant
White Plains, NY
Full-time
Onsite
Mid Level
$70K/yr - $85K/yrHuntress Talent is seeking a highly organized and adaptable Executive Assistant to support senior leadership within their corporate real estate organization. This role combines traditional executive support with office management responsibilities and requires a high level of discretion, flexibility, and attention to detail.
Staffing & Recruiting
Hiring Manager
Danielle Fried-Dorman
Responsibilities
Provide comprehensive administrative support to senior executives, including calendar coordination, meeting preparation, and follow-up
Maintain and manage electronic filing systems in a fully paperless environment, ensuring accuracy and organization of sensitive documents
Act as Office Manager, including ordering supplies, coordinating vendors, and supporting daily office operations
Manage incoming and outgoing mail, FedEx, and courier services
Support executives with ad hoc and occasional personal matters, requiring discretion and flexibility as responsibilities evolve
Prepare, edit, and format professional correspondence, reports, and internal documents
Coordinate across internal teams and external partners as needed to support executive and office operations
Handle multiple priorities efficiently while meeting deadlines in a high-pressure, small-team environment
Qualification
Required
Prior experience as an Executive Assistant, preferably within a real estate firm or professional services organization
Strong proficiency in Microsoft Word, Excel, Teams, and analytics tools
Excellent verbal and written communication skills
Highly detail-oriented, organized, and dependable
Proven ability to exercise sound judgment, discretion, and confidentiality
Flexible, proactive, and comfortable with evolving responsibilities
Preferred
Self-starter with strong problem-solving skills
Ability to anticipate executive needs and act independently
Comfortable working onsite and collaborating closely with a small team
Company
Huntress Talent
Female Founded, Female Owned and Operated Talent Solutions Firm Specializing in IT, HR, Marketing and Finance roles in the New York, California and Remote.
Founded in 2017
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase