Foundation for the National Institutes of Health · 8 hours ago
Administrative Assistant
North Bethesda, MD
Full-time
Onsite
New Grad, Entry Level
$58K/yr - $68K/yrFoundation for the National Institutes of Health is seeking an Administrative Assistant for their Translational Sciences Division to support a team managing multi-million-dollar research programs. The role involves managing calendars, organizing meetings, drafting communications, and providing administrative support to enhance departmental functions.
BiotechnologyFitnessHealth CareNon Profit
Responsibilities
Manage calendars and schedule internal and external in-person and virtual meetings and teleconferences for Department leadership
Organize and prepare for meetings, including gathering documents and attending to meeting logistics
Interact with high-level external administrative personnel and their scientific research principals at NIH, FDA, biopharmaceutical companies, academic institutions, non-profits and other organizations involved in improving human health
Draft and produce properly formatted communications, including letters, agendas, memos, reports and other documents
Help reconcile expenses monthly and prepare invoices and check/wire transfer requests
Help prepare, edit, and manage PowerPoint presentations, integrating slides from a variety of authors
Coordinate travel arrangements as necessary for Department staff
Provide information and assistance to callers and visitors in a courteous and professional manner
Organize and maintain various physical and electronic records and documents
Establish and consistently demonstrate an understanding of FNIH policies and procedures
Serve as a contributing member of the Translational Sciences Team, working within a team concept to reach individual, as well as departmental goals
Qualification
Required
Associate degree or comparable experience as evidence of a broad education and an ability to deal with diverse situations and people in a courteous and professional manner
Solid writing and communication skills are a must, including an ability to proofread for grammar, spelling and punctuation with a high degree of accuracy
Ability to handle multiple interruptions and adjustments to priorities throughout the day
Strong organizational skills that support effective prioritization, workload management, the ability to handle multiple responsibilities, and consistent meeting of deadlines
Proficiency with Adobe Acrobat Pro and Microsoft Office including Word, Excel, Outlook, and PowerPoint
Ability to integrate into and support a positive, collegial and professional team environment is essential
Preferred
Familiarity with Blackbaud databases (Financial Edge and Raiser's Edge) and/or SmartSheet is a plus
Company
Foundation for the National Institutes of Health
Medical science is poised like never before to crack the code to some of humankind’s most vexing health challenges
Founded in 1996
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Julie Gerberding
Chief Executive Officer
Don Hill
Chief Financial Officer
Recent News
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