Dexis · 5 hours ago
Administrative Assistant III (EA), CPE CBRND
Stafford, Virginia
Full-time
Onsite
Mid Level
$55K/yr - $65K/yr
3+ years expDexis Consulting Group is a dynamic professional services firm dedicated to partnering with government and community leaders to achieve critical social outcomes. The Administrative Assistant III will support senior leadership by managing office operations, coordinating meetings, and ensuring effective communication across program areas.
ConsultingInformation Technology
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Directly support the Joint Product Manager, Deputy, Chief of Staff and senior Directors and execute day-to-day senior staff administrative functions
Manage office administrative operations by answering/screening phones; greeting visitors; managing and creating documents, briefings, and reports; and coordinating logistics to provide support for conference rooms
Maintain the daily and leave calendars for leadership, including holiday schedules and special events; Manage, maintain, and de-conflict calendars and schedules for leadership, including coordination with external agencies and organizations
Assist in coordinating all interagency (i.e., internal and external stakeholders, within Government and internationally) interaction, coordinating with staff and leadership of other organizations and planning and executing internal and external meetings, activities, and special events, and:
Ensure locations are properly booked for use
Develop agendas
Send meeting requests and notifications
Ensure background documentation, visuals, and briefings are prepared
Set up the meeting space and web- or teleconference
Provide support throughout event(s)
Draft, review, coordinate, file, format, and update a variety of documents (e.g., memorandums, briefings, information papers, presentations, issue papers, meeting minutes, etc.)
Maintain the monthly strength report, coordinating directly each month with the staff, as required
Operate video teleconferencing equipment and general audiovisual equipment and manage web conferencing connections for online senior staff meetings; Support classified meetings in approved conference rooms, following the approved processes for conducting such meetings; attend meetings or discussions either in person, via telecon, or using MS Teams if onsite gatherings and/or travel are restricted
Create, monitor, and provide leadership with travel orders using Defense Travel System (DTS), coordinate travel arrangements for transportation and accommodations, create/assist with travel vouchers, and assist with the preparation of requirements for OCONUS travel
Communicate across all program areas at all levels
Prepare for the JPM CBRN P’s weekly Staff Reviews
Track training requirements for JPM CBRN P staff, as required
Maintain office reference materials and maintain current organization charts; assist in uploading and maintaining documentation onto the SharePoint
Use Department of Defense (DoD) classified document handling procedures, when required
Maintain an internal personnel database and coordinate, distribute, and track daily in-house taskers and ensure that timely responses are submitted; use the Document Staffing & Tasking System (DSTS) and ensure response due dates are met
Other duties and responsibilities as assigned
Qualification
Required
Three (3) years of experience working at an executive level
Three (3) years of experience using Microsoft Office suite of software; Outlook, Teams, PowerPoint, Excel, and Word
Intermediate business writing skills for draft memorandums and program documentation to support data calls and review final documentation for grammar and formatting
Clear communication skills, orally and in writing
Active DOD Secret clearance
Preferred
Experience with Army and/or JPM CBRN P preferred
Completion of DAU Acquisitions 1010 is preferred
Experience leveraging DoD, Army, and organizational templates and best practices
Benefits
Healthcare insurance
Other staff welfare benefits and perks
Company
Dexis
Dexis is a mission-driven security analytics company that helps U.S. Government agencies protect Americans from evolving threats at home and abroad.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Mihir Desai
Founder & CEO
Recent News
Seattle TechFlash
2025-04-08
2023-12-28
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