University of Virginia · 1 day ago
Senior Administrative Assistant, Endocrinology
Charlottesville, VA
Full-time
Hybrid
Mid, Senior Level
$23/hr - $27/hr
3+ years expThe University of Virginia is seeking a Senior Administrative Assistant for its Division of Endocrinology within the Department of Medicine. This role involves providing advanced administrative support to clinical and research faculty, managing office organization, coordinating recruitment efforts, and overseeing faculty calendars and scheduling systems.
Higher Education
Responsibilities
Managing office supply inventories and associated reimbursements in adherence to University policies and procedures
Assisting the Operations Manager in conducting the Division's annual faculty review process, encompassing the creation of evaluations using Qualtrics, dissemination of evaluation information, data collection, coordination of reviews with the Division Chief, scheduling appointments, and documenting meetings
Coordinating designated events and projects, including location reservation and catering and on-site day of event coverage
Management of faculty calendars, entailing coordination with various internal and external parties and continual communication with faculty members to ensure their preferences and needs are accommodated
Scheduling, publicizing, and facilitating meeting preparation, including agenda creation and maintenance of meeting minutes
Monitoring the progress on post-meeting follow-up items to ensure completion of assigned participant tasks
Managing the Divisional Easy CV process and providing requisite training to faculty and staff as necessary
Facilitating scheduling for divisional physicians through the utilization of QGenda, involving the development of schedules, endorsement, and publication of calendar requests, and maintaining communication with the division clinical operations manager and clinic liaisons to ensure appropriate coordination with clinic scheduling, including the provision of training as required
Offering assistance in Divisional recruitment efforts upon request
Contributing to the planning and executing projects assigned by the Division Chiefs, Administrator, and Operations Managers
Aiding in the coordination of data for internal and external reports as needed
Additional responsibilities as needed
Qualification
Required
High School Graduate or equivalent required
3+ years relevant experience required
Proficient in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel
Self-motivated with strong attention to detail and effective problem-solving skills
Communicates clearly and professionally to support collaboration, alignment, and efficient daily operations
Builds and maintains positive team dynamics through open dialogue and appropriate issue escalation
Provides excellent customer service to a diverse group of physicians and staff
Skilled in interacting with executive-level administrators and other stakeholders
Demonstrates strong organizational and time management skills, effectively prioritizing competing demands
Makes sound decisions based on complex information from multiple sources
Handles complex, sensitive, and confidential matters with tact and discretion
Works effectively both independently and as part of a team
Consistently demonstrates the department's core values of compassion, respect, service excellence, and integrity
Benefits
Benefited position
Company
University of Virginia
The University of Virginia was founded in 1819 as the model for modern universities that has since been emulated all over the world.
10001+ employees
H1B Sponsorship
University of Virginia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (263)
2024 (223)
2023 (262)
2022 (202)
2021 (163)
2020 (155)
Funding
Current Stage
Late StageLeadership Team
Greg Fairchild
Dean and CEO, UVA|Northern Virginia
Luis Alvarez
President and CEO
Recent News
The Republic Reporter
2024-02-29
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