County of Orange · 7 hours ago
Administrative Services Specialist
CA
Full-time
Onsite
Mid Level
$66K/yr - $89K/yrThe County of Orange is a nationally recognized agency responsible for conducting elections and maintaining voter records. The Administrative Services Specialist will assist with election planning and administration, manage internal communications, and support HR tasks.
GovernmentSports
Responsibilities
Assist in the recruitment and orientation of extra help employees
Maintain required employment records utilizing the County's information systems
Support the Deputy Director of Administration in other HR tasks related to mandatory reporting requirements
Manage complex meeting schedules
Organize events
Manage internal and external communications
Work overtime as needed during the election season, including weekends, weeknights, and/or holidays
Qualification
Required
Applying principles and practices of human resources (e.g., personnel transactions, recruitment/selection, etc.)
Ability to interpret and understand federal, state, and local legislation, policies, regulations and issues that pertain to the technical and service aspects of the assignment
Applying current employment laws and best practices of human resources, and proactively planning for and applying such to specific emerging issues in the department
Interpret County and department policies and procedures to carry out directives
Review and audit mathematical calculations
Skilled at handling confidential and sensitive information
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to compile and analyze data in Microsoft Excel
Developing, establishing and implementing human resource projects
Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents
Using a keyboard or data entry terminal to enter alpha and numerical data
Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment
Scheduling projects, organizing tasks in the right order, creating meeting plans, statements of work, estimates, timelines, etc
Researching, evaluating, estimating, and accurately interpreting and applying technical data and procedural information to solve problems and/or make recommendations to management
Exercising good judgment, integrity and discretion as well as logically and analytically researching and evaluating information, propositions, and claims
Collecting and analyzing complex and sensitive/confidential data and producing high-quality human resource reports
Knowledge of techniques for gathering, compiling, analyzing, and presenting information verbally and in writing
Ability to identify specific issues/problems; analyze problems in the context of available information and program constraints
Acting decisively and show good judgment within a professional ethical framework
Applying mathematical techniques and concepts involved in collecting, organizing, interpreting, summarizing, analyzing and graphically presenting numerical data including statistical sampling techniques and flow-charting methods
Working in a fast-paced environment, to multi-task, while handling and prioritizing multiple projects and to meet deadlines with accurate and complete work products
Paying strong attention to detail and demonstrating a high level of accuracy
Written documents for a wide variety of audiences, such as composing formal letters, reports, and other official documents
Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment
Working effectively with various levels of organization, including staff, supervisors, and upper-level management
Demonstrating strong verbal and written communications skills; writing with excellent grammar skills and articulating ideas in an organized and effective manner
Communicating technical and complex information in a clear and concise manner
Listening effectively to others and shares technical knowledge with others
Benefits
A variety of health plan options
Annual leave
Paid holidays
Health Care Reimbursement Account
457 Defined Contribution Plan
Annual Education and Professional Reimbursement
Retirement Plan through the Orange County Employees Retirement System (OCERS)
Company
County of Orange
Regular meeting of the Orange County Board of Supervisors.
Founded in 1889
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Christine Long
Administrative Manager, CEO Real Estate
George Cardenas
Manager - CEO|Real Estate
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