Creative Repute, Inc. · 10 hours ago
Agency Operations Coordinator
Philadelphia, PA
Contract
Hybrid
New Grad, Entry Level
$22/hr - $22/hrCreative Repute, Inc. is a graphic design and website development agency committed to doing the right thing for their clients and community. They are seeking an Agency Operations Coordinator to support internal operations, ensuring tasks are organized and driven forward with urgency and follow-through.
Business Information SystemsConsultingGraphic DesignMarketingWeb Design
Hiring Manager
Nile Livingston
Responsibilities
Receiving assignments, organizing priorities, and driving tasks forward with urgency and follow-through
Coordinating and delegating tasks to team members as directed, tracking progress, and following up to close loops
Supporting HR operations such as job postings, candidate coordination, first round interviews, onboarding, and offboarding
Maintaining internal records and updating documentation as needed
Ensure the correct resources are shared and confidential information is restricted
Conducting research and supporting blog writing, editing, and publishing
Assisting with website updates and light content management including social media, Press Releases, & newsletters
Supporting portfolio, case study, and service updates and internal materials that showcase our work
Improving workflows by identifying gaps, tightening processes, and implementing operational solutions
Creating and maintaining SOPs, training manuals, and internal tutorials
Coordinating internal meetings, preparing agendas, and humanizing notes produced by AI
Creating and distributing the internal newsletter as well as inspire engagement in group chats
Supporting internal events and team initiatives that will take place in-person on occasion
Prompting team members to keep availability, calendars, working hours, and OOO days current
You occasionally participate in in-person meetings and content days, both in front of and behind the camera
Qualification
Required
Proven experience in an operations, coordination, or administrative role
Prior experience working in a creative environment in which the team around you delivers graphic design and website development services
Strong written and verbal communication skills (over-communication is valued as well as succinct communication)
Highly organized, disciplined, detail-oriented, and able to prioritize in a fast-paced environment
Comfortable with virtual communication and coordinating across a remote team
Proficiency with Google Workspace required
Reliable internet connection and comfort working remote on most days (occasional in-person)
Openness to professional development and evolving processes
Preferred
Familiarity with WordPress and Notion strongly preferred
Company
Creative Repute, Inc.
Creative Repute®, Inc is an award-winning graphic design and website development agency.
Founded in 2017
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Nile Livingston
Founder
Recent News
2026-01-11
Company data provided by crunchbase