Invivyd · 6 hours ago
Manager, Congress & Scientific Events
New Haven, CT (Northeast Preferred)
Full-time
Onsite
Mid, Senior Level
3+ years expInvivyd, Inc. is dedicated to delivering protection from serious viral infectious diseases, focusing on SARS-CoV-2. The Congress & Scientific Events Manager is responsible for the operational planning and execution of scientific congress activities, ensuring that events are delivered on time, within budget, and in compliance with regulations.
BiotechnologyPharmaceuticalTherapeutics
Responsibilities
Partner with the Head of Scientific Communications and Medical Affairs leadership to translate the annual medical congress strategy into detailed operational plans (timelines, deliverables, owners, budgets)
Maintain an annual and rolling 18–24‑month congress calendar (global, regional, and key local meetings) across COVID‑19 and RSV, ensuring visibility to stakeholders and avoiding conflicts
Coordinate pre‑congress planning meetings to confirm objectives, key activities (booth, symposia, posters/presentations, ad boards, satellite meetings), and metrics for success
Own the administrative process for securing and managing medical booths, including applications, contracts, floor plans, booth regulations, logistics, and on‑site support coordination
Coordinate attendee lists and roles (e.g., who is staffing the booth, who is presenting which data, who is attending which sessions) and distribute congress briefing books and agendas
Coordinate planning and execution of scientific symposia and other medical events (e.g., educational sessions, meet‑the‑expert events) including speaker invitations, contracts, briefings, and run‑of‑show materials in collaboration with Scientific Communications and Medical Directors
Partner with agencies, logistics vendors, and internal operations to manage registrations, housing blocks, shipping, AV needs, and on‑site staffing schedules
Coordinate the development and approval of all congress‑related medical materials (booth panels, scientific decks, handouts, FAQs, digital content) in collaboration with Sci Com, Medical Affairs, and Medical Review Committee review
Ensure all activities adhere to company policies, industry codes, and local regulations; escalate potential compliance issues to appropriate medical and compliance partners
Support pre‑congress planning activities including competitor landscape scans, session mapping, and identification of key KOLs and sessions of interest in collaboration with Sci Com and Medical Affairs
Coordinate structured post‑congress debriefs, including collection and consolidation of field and home‑office insights, key data highlights, competitive intelligence, and recommendations for follow‑up actions
Maintain standardized templates and processes for capturing and communicating congress learnings to the broader organization
Qualification
Required
Bachelor's degree required; degree in life sciences, communications, business, or related field preferred
3–5+ years of experience in congress/events management, scientific communications, medical affairs operations, or related roles in pharma/biotech or medical associations
Strong project management skills with demonstrated ability to manage multiple congresses and workstreams simultaneously under tight timelines
High attention to detail and operational rigor; strong organizational and documentation skills
Familiarity with medical review/approval processes and compliance frameworks in pharmaceutical/biotech settings
Excellent communication and stakeholder management skills; comfortable working with scientific, commercial, and operational colleagues, as well as external vendors and HCPs
Proficiency with standard business software (e.g., Excel, PowerPoint, project management tools); experience with congress management or event platforms is an asset
Ability to travel to support on‑site congress execution (up to ~20–30% depending on calendar)
Company
Invivyd
Invivyd develops antibodies to transcend the limitations of the human immune system and fight against viral infections.
51-200 employees
Funding
Current Stage
Public CompanyTotal Funding
$678.5MKey Investors
Silicon Valley BankRA Capital ManagementGoogle Ventures
2025-11-17Post Ipo Equity· $125M
2025-08-20Post Ipo Equity· $57.5M
2025-04-21Post Ipo Debt· $30M
Leadership Team
William Duke
Chief Financial Officer
Kristie Kuhl
Chief Communications Officer
Recent News
legacy.thefly.com
2026-01-21
2026-01-09
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