Pilson Auto Centers · 4 hours ago
OFFICE MANAGER
Clinton, IN
Full-time
Onsite
Mid LevelPilson Auto Centers is looking for an Office Manager to oversee various office and administrative tasks that support the dealership's operations. The role involves managing daily deposits, payroll tasks, and supervising subordinate staff members while ensuring clear accounts and preparing various reports.
AutomotiveCustomer ServiceRetail
Responsibilities
Prepare and complete daily morning and evening deposits
Perform various administrative duties such as pulling contracts, entering information in VEH, making payoffs, finalizing deals for all locations and creating various paperwork packets
Complete payroll tasks such as approving timecards, entering driver pay, tech hours and finalizing payroll
Ensure accounts are clear for all stores and reconciling bank statements
Prepare various daily reports such as sales commission, attendance and more as-needed
Handle a variety of occasional administrative tasks such as balancing cash drawer, cashiering, CVR title work, purchase used inventory, answering phones, answering support questions, etc
Supervising and providing direction to subordinate staff members
Various other duties as assigned
Qualification
Required
Analytical and Problem Solving Ability - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics
Customer Service Skills - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments
Language Ability - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Math Ability - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Reasoning Ability - Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations
Computer Skills - To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Inventory software; Payroll systems; Internet software and Order processing systems
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings
Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information
Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values
Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments
Notary Public
Preferred
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
Company
Pilson Auto Centers
We are your premiere New & Used car dealer located in Mattoon & Charleston, IL. Ford | Lincoln | Chrysler | Dodge | Jeep | RAM | FIAT
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase