Simmons University · 1 day ago
Advancement Operations and Project Manager
Main Campus - Boston, MA
Full-time
Onsite
Mid Level
$60K/yr - $95K/yr
3+ years expSimmons University is located in Boston and is dedicated to empowering women and promoting equality. The Advancement Operations and Project Manager provides operational and administrative support to the Vice President of Advancement, ensuring the efficiency of the Advancement Office through various management and coordination tasks.
Higher Education
Responsibilities
Manage and maintain the Vice President's complex daily calendar, including scheduling meetings, appointments, and events
Prioritize and resolve scheduling conflicts to ensure efficient use of the Vice President's time
Serve as a primary point of contact for the Vice President, screening calls, correspondence, and requests
Support the administration and tracking of the Vice President’s fundraising portfolio
Coordinate all advancement-related meetings and travel for the President in collaboration with the Vice President for Advancement
Partner with Advancement staff to manage travel arrangements, ensuring alignment with donor visits, cultivation events, and institutional priorities
Oversee the preparation, collation, and timely delivery of briefing materials, guest lists, and event details for the President’s advancement activities
Ensure seamless communication and collaboration between the Offices of the President and Advancement to support strategic fundraising and engagement goals
Arrange domestic and international travel, including transportation, lodging, itineraries, and related logistics
Plan and execute meetings, retreats, and special events for the Advancement Office, including agenda preparation, materials, catering, and follow-up
Coordinate logistics and materials for advancement department and interdepartmental meetings
Track, reconcile, and process the Vice President's expenses and departmental purchases in accordance with college policies
Provide oversight of the Advancement budget, including monitoring expenditures, generating budget reports, and assisting with forecasting
Serve as liaison with the Finance Office on budgetary matters
Manage internal resources and procedures for third party vendors, including contract management and approvals, and budget operations
Support Advancement staff with project kick-offs and cross-department coordination as needed
Develop and maintain efficient office systems for information management in collaboration with Advancement Services
Serve as project manager on cross-departmental projects as needed and identified by the Vice President
Ensure the confidentiality of sensitive information related to the Vice President's work and Advancement initiatives
Implement onboarding and offboarding activities for Advancement staff
Perform other duties as assigned
Qualification
Required
Bachelor's degree or equivalent combination of education and relevant experience
Minimum of 3-5 years of operational support, preferably in higher education, nonprofit, or advancement/development settings
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with budget management systems
Benefits
Health benefits
Retirement savings offerings
Flexible hours
Remote work opportunities
Company
Simmons University
Simmons University is a nationally recognized private university located in the heart of Boston.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Beth Kramer
Vice President for Advancement and Chief Development Officer
David Bruce
Vice President, Chief Information Officer
Company data provided by crunchbase