Hogan & Vandenberg · 4 days ago
Bilingual Legal Receptionist/Administrative Legal Assistant
Wilmington, DE
Full-time
Onsite
New Grad, Entry LevelHogan & Vandenberg is seeking a Bilingual Legal Receptionist/Administrative Legal Assistant to greet and assist clients, visitors, and other guests. The role involves providing administrative support to the legal team and requires strong organizational and customer service skills.
AdviceConsultingLegalProfessional Services
Hiring Manager
W. John Yahya Vandenberg
Responsibilities
Greet clients and visitors and answer visitor inquiries, providing exceptional customer service
Answer, screen, and route calls on a multi-line phone system taking notes as necessary
Ensure messages are passed to the appropriate staff member on a timely basis
Schedule clients for consultations and meetings
Respond to and assist clients by answering questions, providing non-legal information, and ensuring appropriate follow-through and/or resolution
Manage daily calendar events for attorneys and staff
Review all incoming mail and route it to the appropriate team member and/or into the appropriate systems for record- keeping
Data entry of all relevant court dates and events in our legal calendar and database system
Contact clients via phone and email to notify them of important deadlines
Draft and email or mail correspondence to clients and or counsel
Manage and track client files and documents Maintain the waiting area, conference rooms, and other public areas so they are prepared for client meetings Scan, photocopy, fax, and file documents Perform other legal administrative tasks for the team as needed
Receives mail, documents, packages, and courier deliveries and delivers or distributes items
Maintain the waiting area, conference rooms, and other public areas so they are prepared for clients and staff meetings
Performs administrative and clerical support tasks for Paralegals and Attorney as needed
Performs basic filing and recordkeeping
Performs other duties as assigned
Qualification
Required
Excellent verbal and written communication skills
Multilingual (Spanish) required
Excellent interpersonal and customer service skills
Advanced understanding of administrative and clerical procedures and systems
Proficient with Microsoft Office Suite or related software MS Office and Excel required
Ability to perform under pressure
Advanced computer proficiency, especially with Outlook and Teams calendars
Ability to handle multiple projects at a time and meet deadlines
High school diploma or equivalent required
Prolonged periods of sitting at a desk
Must be able to lift up to 15 pounds at times
Company
Hogan & Vandenberg
Hogan & Vandenberg offers legal services in the field of litigation, immigration, deportation, citizenship, and immigrant criminal defense.
Founded in 2006
11-50 employees
H1B Sponsorship
Hogan & Vandenberg has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (4)
2023 (3)
2022 (2)
2021 (1)
Funding
Current Stage
Early StageCompany data provided by crunchbase