Fiscal Assistant jobs in United States
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Florida Atlantic University · 2 hours ago

Fiscal Assistant

positionBoca Raton, FL
timePart-time
remoteOnsite
seniorityEntry Level
money$20/hr - $25/hr
date1+ years exp

Florida Atlantic University is seeking a Fiscal Assistant. The role involves providing financial and administrative support within the Cashier’s Office, managing specialized recordkeeping, and ensuring compliance with university and audit standards.

EducationHigher EducationUniversities

Responsibilities

Records physical checks received in the Cashier's Dropbox daily and maintains detailed tracking records
Downloads and secures check images for all business payments for reconciliation and audit compliance
Uploads scanned checks and supporting documents into SharePoint and maintains digital records in both the Cashier Payment Ledger and Departmental Payment Ledger
Manages and oversees the collection, preparation, and filing of image-based evidence for chargeback disputes, ensuring all supporting materials are uploaded in accordance with bank and institutional standards
Assists with weekly record retention reviews and purges outdated or non-compliant records
Monitors the Cashier’s email inbox, routes messages appropriately, and ensures inquiries are addressed promptly and accurately
Conducts remote check deposit operations and manages the ongoing accuracy of the Cashier’s Office payment ledger
Documenting and processing Brinks' courier service pick-up
Supports the reconciliation process by organizing and maintaining backup documentation for each transaction
Assists with ongoing projects such as historical record reviews, SharePoint clean-up, and backlog reconciliation
Prepares weekly summary reports of logged checks, purged records, and resolved issues
Performs other job-related duties as assigned

Qualification

ExcelSharePointDocument imagingEmail managementFinancial recordkeepingERP systemsDigital file storageOrganizational skillsAttention to detailCommunication skillsTeamworkTime management

Required

A high school diploma and one year of appropriate experience
Ability to follow procedures and maintain accurate financial records
Skill in using Excel, Word, and cloud-based tools such as SharePoint
Strong attention to detail and organizational skills
Proficient with document imaging, email management, and digital file storage systems
Ability to communicate professionally and work independently or as part of a team
Experience handling sensitive financial documents in compliance with audit or regulatory standards
Familiarity with ERP systems and digital document management platforms
Ability to manage multiple priorities under strict deadlines without direct supervision

Benefits

Health insurance coverage depending on the average hours worked per week

Company

Florida Atlantic University

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Florida Atlantic University is a private institution providing education for diverse disciplines and facilitating personalized learning.
dateFounded in 1961
location
Boca Raton, Florida, USA
people-size5001-10000 employees
web-link
http://www.fau.edu

Funding

Current Stage
Late Stage
Total Funding
$30.74M
Key Investors
Longer Tables FundThe Marcus FoundationNational Science Foundation
2025-06-26Grant
2024-12-03Grant· $6M
2024-01-18Grant· $2.6M

Leadership Team

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Caroline Kane
Senior Associate Athletic Director / CFO, Business & Finance
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Emily Festin
Executive Assistant To Chief Technology Officer at FAU & Software Coordinator
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Recent News

PR Newswire
FAU Recognized by the Carnegie Foundation for Community Engagement
2026-01-16
News-Medical.Net
FAU researchers create deep learning model that detects and evaluates Alzheimer's, FTD
2025-12-16
MarketScreener
Two Florida academics say they have their jobs back after Charlie Kirk-related comments
2025-11-21
Company data provided by crunchbase