Tidewater Community College · 1 day ago
Athletics Administrative Assistant
Portsmouth, VA
Full-time
Onsite
New Grad, Entry Level
$16.50/hr - $16.50/hrTidewater Community College is a regional educational institution serving South Hampton Roads. The Athletics Administrative Assistant provides essential administrative support to the Director of Athletics and Intramural Sports, ensuring smooth operations of the athletics program and compliance with institutional requirements.
E-LearningEducationHigher EducationTraining
Responsibilities
Manage calendars, schedule meetings, and coordinate travel arrangements for athletic teams and staff
Assist Director of Athletics and Intramural Sports in coordinating and planning game schedules, game contracts and home/away athletic events
Serve as the primary point of contact for Athletics-related inquiries
Oversee procurement processes, including eVA requisitions and vendor transactions
Process invoices and communicate with Finance, Institutional Advancement, and campus business offices to ensure timely payments
Assist with cash advances, credit card transactions, and monthly financial reporting
Coordinate with internal departments for athletic operations
Make administrative calls and follow up on reservations, approvals, and service requests
Arrange meal orders, transportation, and security for athletic events
Support logistics for volunteer and community engagement activities
Maintain accurate records of financial transactions, vendor agreements, and scheduling
Support Director of Athletics and Intramural Sports in ensuring adherence and compliance of college policies and NJCAA guidelines
Other duties as assigned by the Director of Athletics and Intramural Sports
Qualification
Required
Previous administrative experience, preferably in athletics or higher education
Experience with procurement systems (eVA or similar) and financial processes
Strong organizational, time-management, and project management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and database systems
Ability to work independently and as part of a team in a fast-paced environment
Strong problem-solving, critical thinking, and customer service skills
Ability to organize, prioritize, and manage multiple tasks effectively
Knowledge of policy and procedure interpretation and application
Ability to maintain confidentiality and handle sensitive information
Preferred
Knowledge of PeopleSoft systems
Experience working with community college students and the general public
Familiarity with NJCAA compliance and college athletics operations
Experience coordinating events and travel logistics
Knowledge of budget tracking and vendor management
Company
Tidewater Community College
Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) serves South Hampton Roads with campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach; the Jeanne and George Roper Performing Arts Center in the downtown Norfolk theater district; a regional Advanced Technology Center and Regional Health Professions Center on its Virginia Beach Campus; the Regional Automotive Center in Chesapeake; the Regional Workforce Development Center in Suffolk; the Skilled Trades Academy in Portsmouth; and the Center for Military and Veterans Education on the Virginia Beach Campus.
Founded in 1968
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.67MKey Investors
Child Care Access Means Parents in School program
2023-06-27Grant· $0.67M
Leadership Team
Heather Hardiman (McCraig)
Vice President for Administration and Chief Financial Officer
Novella B.
Executive Assistant to the Vice President for Academic Affairs and Chief Academic Officer
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