ORNL Federal Credit Union · 16 hours ago
Administrative Assistant
Oak Ridge, TN
Full-time
Onsite
Mid Level
3+ years expORNL Federal Credit Union is seeking an Administrative Assistant to provide essential administrative and operational support to executive leadership. The role involves managing routine tasks such as invoice processing, meeting logistics, and onsite coordination to ensure efficient daily operations and executive support services.
Customer ServiceFinancial ServicesNon Profit
Responsibilities
Provides support for onsite meetings that contribute to a positive and collaborative work environment. This includes but not limited to, town halls, vendor meetings, staff meetings, and employee engagement events. Assists in material preparation and communication as needed
Serves as the onsite point of contact for meeting setup and breakdown. Orders and coordinates catering for meetings and events. Prints, assembles, and distributes meeting materials. Coordinates room setup, technology readiness, and supply needs
Organizes and maintains strategic documents, data, policies, procedures, and information to ensure efficient and easy retrieval. Compiles and prepares reports, presentations, and documentation for strategic planning, leadership meetings, and board meetings, as assigned
Tracks and reconciles expenses, manages receipts, inputs expense reimbursements into the system, monitors to ensure expenses are reimbursed, and ensures accuracy and compliance with organizational policies. Prepares and submits check requests and invoices to Accounts Payable for processing, ensuring timely and accurate payment to vendors and partners
Maintains inventory list and stock levels, processes supply orders, and manages orders to budget, ensuring that building supply levels are adequate at all times. Organizes supply rooms and storage areas to ensure efficiency and accessibility
When needed may assist in arranging and coordinating meetings, including scheduling, venue logistics, and communication with participants
When needed may assist with executive travel logistics, including booking flights, hotels, and conferences, arranging transportation, and preparing itineraries
Performs other job-related duties as required
Qualification
Required
Minimum 3 years in office administration, preferably supporting senior executives required
Associate's degree in a business field, or an equivalent combination of experience and education required
Proficiency in Microsoft 365, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, Concur, and a Board portal software required
Ability to adapt to and learn new technologies/systems/applications is required
Must possess the ability to work with limited instruction, research, create, and deliver reports, interpret results and problem solve
The ability to manage small details of large events is required to ensure resources are available, risks mitigated, and events progress smoothly is required
Must possess excellent organizational, time management, and multi-tasking skills
Must possess knowledge of standard office administrative practices and procedures, and records management principles and practices
Excellent written and verbal professional communication skills are required. Must be able to proofread and edit professional documents. Strong professional writing, including excellent grammar, is required
Must have a service-oriented mindset and flexibility in tasks
Must possess timeliness and follow-through in completing tasks
Must be able to maintain confidentiality and complete tasks in a professional manner
Hearing - Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound
Repetitive Motions - Substantial movements (motions) of the wrists, hands, and/or fingers
Lifting - Ability to lift up to 20 pounds
Talking - Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to others accurately, loudly, or quickly
Visual Abilities - Average, ordinary, visual acuity necessary to prepare or inspect documents or products, or operate machinery
Follows Credit Union policies and procedures as well as applicable laws and regulations
Maintains a record of attendance and timeliness in keeping with the Credit Union's attendance policy
Preferred
Proficiency in Canva, Concur, Board portal software, and Docusign preferred
Basic budgeting and project management skills are preferred
Company
ORNL Federal Credit Union
ORNL Federal Credit Union is a not-for-profit financial cooperative that provides financial services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Colin Anderson
President & CEO
Jenny Vipperman, CMB
President & CEO
Recent News
2025-11-04
2025-11-04
Company data provided by crunchbase