Lowenstein Sandler LLP · 4 hours ago
Document Services Specialist
United States
Full-time
Remote
Mid, Senior Level
$70K/yr - $80K/yr
5+ years expLowenstein Sandler is one of the most sophisticated law firms in the United States, seeking a Document Services Specialist. The role involves coordinating word processing workflow, editing complex documents, and providing technical assistance while ensuring documents meet professional standards.
Document PreparationFinanceLegalLegal Tech
Responsibilities
Coordinate flow of word processing work across offices as well as among day, night, and weekend staff
Create, revise and format complex legal documents, spreadsheets, and presentations, adhering to Firm policy and guidelines
Troubleshoot documents
Answer questions and provide technical assistance when required
Convert documents from Word to PDF or from PDF to Word
Clean-up and format scanned documents
Proofread work for accuracy prior to routing or returning to attorneys/employees
Transcribe audio files and tapes into letters, reports, marketing presentations and supporting handouts
Attend all mandatory training classes and remain current on available technology, utilizing it to the fullest
Accept change and work to incorporate change into daily work environment
Utilize various software applications to create marketing publications, pitch materials, intranet banners, firm event materials, etc
Qualification
Required
Minimum of 5+ years work experience in a WP department in a law firm
Ability to function effectively in stressful situations
Excellent organizational skills and ability to multi-task
Ability to coordinate workflow of word processing services across all offices
Ability to problem-solve and prioritize workload in order of importance to meet deadlines
Ability to work effectively as an independent operator, as workflow dictates
Ability to coordinate and communicate effectively with all levels of the organization
Ability to learn and effectively apply new software as required
Ability and willingness to teach and assist others when requested
Advanced Microsoft Word skills including Styles, Innova Numbering Suite, Best Authority and Tables of Contents
Advanced Excel, PowerPoint, Access, and Visio skills
Proficiency with QuarkXPress, Photoshop, and Microsoft Publisher
Proficiency with .pdf Docs, FileSite Document Management System and Microsoft Outlook
Ability to maintain reliable attendance record and punctuality
Excellent typing, spelling, grammar, and proofreading skills
Ability to provide excellent client service by maintaining a positive and professional attitude as well as comport oneself professionally when interacting with all levels of the organization as well as external clients, vendors, and the general public
Exhibit a desire to team with support staff, peers, attorneys, and administrators by demonstrating willingness to undertake additional responsibilities and assist others when requested
Benefits
Coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off
Company
Lowenstein Sandler LLP
Lowenstein Sandler is a national law firm with over 400 lawyers working from five offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
William Farrell III
CFO
Michael Caplan
Chief Operating Officer
Recent News
globallegalchronicle.com
2025-11-05
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2025-10-30
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