Perkins Coie · 4 hours ago
Client Billing Coordinator
Seattle, WA
Full-time
Onsite
Mid Level
$73K/yr - $109K/yr
3+ years expPerkins Coie is a law firm dedicated to providing value and superior service to its clients. They are seeking a Client Billing Coordinator to prepare client invoices, manage billing processes, and address client inquiries while ensuring compliance with billing policies and guidelines.
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Responsibilities
Prepare and process standard prebills and complicated client invoices accurately; including task-based, parent-child, bankruptcy, and specialty billing in Elite 3e software in accordance with attorney requests
Understand, prepare and process invoices for clients with agreed Alternative Fee Arrangements (i.e., fee deferrals, step discounts, fee caps); possess the ability to handle invoices and requests for high-profile clients
Make time entry changes as requested by legal staff
Perform special projects, research and generate and compile statistical reports as requested, including past/present balances, unbilled/billed fee statuses, bill revisions, document copies and accounts payable backup
Answer client inquiries by telephone and email, conferring with lawyers regarding bill content, concerns, and requests when appropriate
Explain and enforce standard timekeeping/billing policies and procedures to partners, associates, legal secretaries, and paralegals in person, by email and telephone
Ensure Outside Counsel Guidelines are enforced to limit invoice rejections/reductions
Meet with lawyers and legal staff to discuss special billing arrangements and Elite 3e system capabilities
Be present at work during regularly scheduled working hours and as needed in the position, consistent with the firm’s attendance expectations;. ability to work overtime to meet the firm’s monthly closing and client deadlines
Qualification
Required
Prepare and process standard prebills and complicated client invoices accurately; including task-based, parent-child, bankruptcy, and specialty billing in Elite 3e software in accordance with attorney requests
Understand, prepare and process invoices for clients with agreed Alternative Fee Arrangements (i.e., fee deferrals, step discounts, fee caps); possess the ability to handle invoices and requests for high-profile clients
Make time entry changes as requested by legal staff
Perform special projects, research and generate and compile statistical reports as requested, including past/present balances, unbilled/billed fee statuses, bill revisions, document copies and accounts payable backup
Answer client inquiries by telephone and email, conferring with lawyers regarding bill content, concerns, and requests when appropriate
Explain and enforce standard timekeeping/billing policies and procedures to partners, associates, legal secretaries, and paralegals in person, by email and telephone
Ensure Outside Counsel Guidelines are enforced to limit invoice rejections/reductions
Meet with lawyers and legal staff to discuss special billing arrangements and Elite 3e system capabilities
Be present at work during regularly scheduled working hours and as needed in the position, consistent with the firm's attendance expectations; ability to work overtime to meet the firm's monthly closing and client deadlines
Express self effectively, both orally and in writing
Calculate figures and amounts such as discounts, percentages and billing rates accurately
Apply common sense to carry out instructions furnished in written, oral, or diagram form and deal with problems involving several concrete variables in standardized situations
Interpret and implement Outside Counsel Guidelines and Client Engagement Agreements
Accurately type 40 words per minute and use a 10-key calculator by touch
Establish effective working relationships with all levels of firm personnel
Fluency in standard accounting/billing procedures
Attention to detail, strong organizational skills, and the ability to multitask
Perform well under pressures of heavy volumes and requests and execute assignments with minimal direction
Working knowledge of MS Office applications, specifically Excel and Word, is required
Requires 3-5 years of related billing experience, and an AA degree or equivalent
Preferred
Professional services accounting experience preferred
Benefits
Great health insurance
Tuition reimbursement
Paid sabbaticals
Annual discretionary bonus
401(k) plan
Medical, dental, and vision insurance
Accrued paid time off plan starting at 20 days annually
Personal medical and parental leave
Up to 10 paid holidays
Family care benefits
Company
Perkins Coie
Perkins Coie is a law firm that specializes on corporate law, litigation, and real estate law.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-11-17Acquired
Leadership Team
David Delafield
CFO
Roger Wilkes
COO
Recent News
2026-01-22
2026-01-09
bloomberglaw.com
2026-01-03
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